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VP of Finance job in New Castle at Synerfac

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VP of Finance at Synerfac

VP of Finance

Synerfac New Castle, DE (On Site) Full-Time
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Summary
The Vice President of Finance is responsible for all aspects of the financial activities of the company. This position has direct oversight of 6 departments: Accounting, Accounts Receivable, Accounts Payable, Data Processing, TIMS Support / Pricing, and Information Technology.

Responsibilities

General Management
*Provide direction and guidance regarding finances at every level of the company.
*Participate in all Management and Leadership meetings.
*Understand and contribute to the growth and business objectives while ensuring it is in line with the financial objectives of the company.
*Review the processes, procedures, and performance in each area of accountability.
*Oversee the staffing, processes, and procedures to provide the needed business support cost effectively.
*Work with staff to modify processes that are not producing desired or effective results.
*Understand the processes and company policies and recognize when they are not followed and when they need to be modified.
*Acquisitions - Assist in evaluation of potential acquisitions and oversee the integration of data from any acquisitions.
*Participate in insurance and risk management practices of the company.

Accounting and Financial Management

*Monitor internal Profit and Loss Statements for the company and each profit center for opportunities for improvement and potential errors.
*Manage relationship with accounting firms.
*Monitor Balance Sheet monthly.
*Monitor Tax Returns annually.
*Monitor Financial Statements annually.
*Develop and monitor objectives, goals and KPI's for the Accounting Supervisor.
*Ensure G/L setup captures and accumulates data in a manner that allows for good business decisions to be made.
*Assess and balance coding time required with information value - modify as necessary.
*Review G/L cross reference file - insure items have a correct product category and the category is going to the right G/L
*Bank reconciliation - periodic review of monthly bank statement.
*Verify the inventory cut-off - specials time payments
*Manage the company's credit cards.
*Maintain appropriate banking relationships / accounts to meet our cash and banking service needs.
*Ensure we provide necessary information for our accountants for year-end statement preparation.
*Backup the Accounting Supervisor.

Banking and Finance

*Manage banking relationships.
*Manage debt financing including loans and lines of credit.
*Manage cash and cash flow including cash forecasting.
*Provide forward looking financial analysis including cash, cash flow, budgeting, planning, asset purchases, and strategic investments.
TIMS Support / Pricing Manager
*Develop and monitor objectives goals and KPI's for the TIMS Support and Pricing Manager.
*Provide direction and guidance for the annual price increase process.
*Monitor charges, margins, correct costs, pricing.
*Learn the capabilities of TIMS for pricing and margin management as well as inventory tracking and branch replenishment.
*Provide training, education, and guidance for all aspects of the TIMS software system.

Accounts Receivable

*Develop and monitor objectives, goals and KPI's for the Credit and Collections Manager and the Accounts Receivable department.
*Ensure the credit and collections policies & procedures are followed. Create new policies as needed.
*Facilitate the accounts receivable meetings on a needed basis (currently bi-weekly).
*Facilitate an account on hold process.
*Ensure tracking and communication of bad debt write-offs are completed in a timely manner.
*Review number of invoices over 6 months old monthly.
*Monitor the setup of accounts with terms over 30 days.
*Monitor all accounts with credit limits over $50,000.
*Monitor the creation and balances in cylinder 'dummy' accounts.
*Backup the credit manager function.

Accounts Payable

*Develop and monitor objectives, goals and KPI's for the accounts payable department.
*Conduct performance reviews annually.
*Understand the processes well enough to direct and support the A/P staff.
*Monitor vendor payment times and discounts taken.
*Review the coding guidelines.
*Monitor vendor statements and processing volume.
*Review invoices and rental bills periodically looking for anomalies.
*Timely billing of drop ships.
*Ensure credits are processed and taken timely.
*Review for duplication of payments.
*Monitor and review all disbursements (through signing checks and monitor of ACH disbursements).
*Insure adequate backup for the A/P function.
Information Technology
*Develop and monitor objectives, goals and KPI's for the Information Technology Manager and department.
*Assess IT Manager what we are capable of handling and what should be 3rd party.
*Stay abreast of the new features available in TIMS and recommend implementations.
*Ensure our cyber security process is up to date. Develop understanding of the software used and the operating the business and the business well enough to recommend and lead the implementation of the necessary changes.
*Develop understanding of the software used and the operating the business and the business well enough to recommend and lead the implementation of the necessary changes.
*Ensure we have tested our backups adequately.
*Ensure our routers / servers / are appropriately and securely configured.
*Ensure that new users are set up properly.
*Ensure that internal IT response to issues is adequate.

Data Processing Department

*Develop and monitor objectives, goals and KPI's for the Data Processing department.
*Oversee billing of all invoices.
*Oversee imaging function of all invoices.
*Insure adequate backup within the billing / imaging functions.

Oversee Sales Tax Compliance

*Understand the sales tax requirements of each state in which we have nexus and ensure we have the processes and procedures in place to collect and remit the right tax.
*Insure we have VALID tax forms for all customers granted exemptions
*Periodically check the setup of new accounts
*Monitor drop ships for states we need to get sales tax license and begin filing in.
*Insure new items being set up in proper tax categories.

401k Committee

*Participate as an active member of the Keen 401k Committee.
*Evaluate Investment Advisor and investment offerings on an ongoing basis.

#ZR

Data Processing Department

*Develop and monitor objectives, goals and KPI's for the Data Processing department.
*Oversee billing of all invoices.
*Oversee imaging function of all invoices.
*Insure adequate backup within the billing / imaging functions.

Oversee Sales Tax Compliance

*Understand the sales tax requirements of each state in which we have nexus and ensure we have the processes and procedures in place to collect and remit the right tax.
*Insure we have VALID tax forms for all customers granted exemptions
*Periodically check the setup of new accounts
*Monitor drop ships for states we need to get sales tax license and begin filing in.
*Insure new items being set up in proper tax categories.

401k Committee

*Participate as an active member of the Keen 401k Committee.
*Evaluate Investment Advisor and investment offerings on an ongoing basis.

#ZR

Recommended Skills

  • Accounts Payable
  • Accounts Receivable
  • Banking Services
  • Billing
  • Business Planning
  • Cash Management
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