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Center Assistant (Administrative Assistant II) at University of Southern California

Center Assistant (Administrative Assistant II)

University of Southern California Los Angeles, CA (On Site) Full-Time
The Administrative Assistant II position at the Center for Economic and Social (CESR) research at the Dornsife College of Letters, Arts and Sciences will serve as a supporting operations staff, ensuring the effective execution of administrative policies and procedures.

The job responsibilities include:

* Assists with the overall function and management of the office by performing administrative duties, such as responding to front desk inquiries, scheduling and coordinating meetings, travel arrangements, etc.
* Coordinates conferences, seminars, and other public relations functions. Arranges with vendors for sites, facilities, catering, guest accommodations, etc.
* Interacts with university offices and sub-contractors outside of the university to facilitate communications, and initiates follow-up if necessary.
* Composes and produces a variety of business correspondence, reports, and/or forms.
* Assists in contracts and grants administration through budget preparation, budget monitoring, and through the preparation and submission of reports. Interacts with university contract administrators and funding agency officers to provide information, resolve problems, and coordinate on-site visits.
* Assists in maintaining office equipment and purchases.
* Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

Qualifications:

* Ability to produce careful and detail-oriented work
* Excellent communication skills
* Strong writing skills
* Must be able to effectively handle multiple and overlapping tasks to ensure timely completion
* Must have proficient computer skills (i.e., Word, Excel, Outlook, PowerPoint, and Adobe) and Internet research skills
* Prior grant administration experience strongly desired

Additional Information

* This position is not remote and requires being on-campus at the University Park Campus located in Los Angeles, California.
* This position is grant-funded.
* Salary range: $25 - $31.70 per hour - DOE

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education

Minimum Experience: 3 years

Minimum Field of Expertise: Secretarial or specialized clerical and administrative experience

Required Documents and Additional Information:

* Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.

* Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.

* USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

The University of Southern California is an Equal Opportunity Employer that Values Diversity.

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education

Minimum Experience: 3 years

Minimum Field of Expertise: Secretarial or specialized clerical and administrative experience

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at
(213) 821-8100
, or by email at [ Email address blocked ] - Click here to apply to Center Assistant (Administrative Assistant II). Inquiries will be treated as confidential to the extent permitted by law.

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USC is an E-Verify Employer

If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:

[ Link removed ] - Click here to apply to Center Assistant (Administrative Assistant II)

Recommended Skills

  • Administration
  • Adobe
  • Attention To Detail
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