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Administrative Representative

Medix Orange Full-Time
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We are currently seeking an Administrative Assistant for one of the nation's top hospital facilities. We are looking for a highly motivated individual who is excited to have an opportunity to be part of a well-renowned healthcare center. Below is the description of what the position would entail:

  • Spends the majority of time supporting administrative functions.
  • Uses independent judgment and complex analysis to gather facts and determine appropriate solutions generally based on past experience and department practice.
  • Performs some or all of the functions of a Senior Secretary, such as: Type abstracts and manuscripts according to specific grant formats.
  • Maintains calendar for physician / supervisor.
  • Takes, prepares and distributes meeting minutes.
  • Makes travel arrangements and prepares expense reports.
  • Maintains complex confidential patient and/or general office files.
  • Arranges conferences according to department specifications, including booking rooms, catering, and equipment.

In addition, spends the majority of time on one or more of the following duties:

  • Compiles reports.
  • Composes formal and informal correspondence.
  • Creates and formats presentations.
  • Coordinates human resources activities for the department, including processing confidential paperwork, maintaining records, performance appraisals and job information.
  • May write position descriptions and works with financial and human resource divisions to resolve funding, job level or information issues.
  • Interprets institutional policies for employees.
  • Monitors and balances company center budget activity, requiring complex account review, tracking and analysis, cost projections, status reports and identification of potential problems.
  • Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process.
  • May coordinate faculty recruitment, training or multiple schedules of activities for groups of graduate students, visiting fellows, etc.
  • Supervises work distribution and processing for clerical area.

RequirementsThe job qualifcations include:
  • High School Diploma or equivalent
  • 4 years of administrative experience
  • Microsoft Office experience (Excel, Word, Outlook, Powerpoint)
  • College degree (Preferred)
  • Travel arrangements experience (Preferred)

Position Summary: The Verifier is responsible for managing a large caseload of electronic Patient Care Reports in a timely, organized and efficient manner. This position will be accountable for accurate review of patient accounts, verification of insurance information provided on electronic Patient Care Reports and data entry of patient demographic information. Essential Functions: The Verification Representative may be assigned one or more duties. These duties may include, but are not limited to, the following: Access appropriate workflows to locate electronic patient care records. Review CAD and screen for documentation of special billing instructions. Review electronic patient care records for insurance information, patient demographics, and other pertinent information as related to billing. Verify insurance information via online resources, as well as by telephone. Navigate through Paperclip to locate supporting documentation that may be relative to the billing process (i.e. Face sheet). Attempt to initiate contact with patients when insurance information is not provided at the time of service. Skip trace using online tools and resources. Knowledge of how to identify MVA and WC related transports Data entry of patient demographics Select and add appropriate payor to patient accounts Productivity Standard: Non-emergency transports: Responsible for processing a minimum of 350 patient care records per week (70 Tickets per day). Emergency transports: Responsible for processing a minimum of 250 patient care records per week (50 Tickets per day). Training: Submitting Talent: Include Pay Rate Include Interview availability Include days off that may be needed due to prior engagements (vacations, weddings, doctor appointments, kid events and etc.) Additional Compliance Information: All Talent must take typing test: 45 WPM + All Talent must have completed High School or GED (Need to run Edu verification if no Diploma, transcript or certificate is provided) 3-5 Must-Have Skills/Qualifications (what's the minimum requirement our candidate should have?) Insurance Verification experience Understanding of HMO/PPO Insurances Great Communicator - Conducting in/outbound calls. Computer Savvy Understanding of Medical Terminology Soft Skill/Attribute Requirements (what can we screen for in our behavioral interviewing? Do you have any pre-screening qs you would like us to ask? What answers should we look for?) Great communicator Reliable - Trust that they will be there Motivated-Self Starter- seeking opportunity! Team Player! Organized and Detailed Ability to multitask! Upbeat personality

Skills required

Customer Service
Operate Cash Register
Identify Customer Need
Resolve Customer Issue
Retention Management
Help Customer


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Administrative Representative
Estimated Salary: $64K
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Job ID: 85522


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