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Human Resources Admin - HR Admin Asst - Receptionist job in Sacramento at Golden1 Credit Union

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Human Resources Admin - HR Admin Asst - Receptionist at Golden1 Credit Union

Human Resources Admin - HR Admin Asst - Receptionist

Golden1 Credit Union Sacramento, CA Full Time
JOB TITLE: HR Administrative Assistant/Receptionist
DEPARTMENT: Human Resources Admin
STATUS: Non-Exempt
JOB CODE: 1335


GENERAL DESCRIPTION:
Provides administrative and receptionist support to ensure smooth operations with Human Resources Administration.
 
TASKS, DUTIES, FUNCTIONS:
  1. Deliver exceptional customer service in responding to employee questions and providing general support to HR functional areas.
  2. Maintains the integrity and confidentiality of human resources information, files, records, and documentation.
  3. Provide administrative support to the HR department.
  4. Perform periodic audits of HR files and records to ensure that all required documents are collected, filed appropriately and kept up-to-date.
  5. Manage calendar, scheduling tasks and emails for the VP of HR as requested.
  6. Order office supplies and monitor inventory of office supplies with attention to budgets.
  7. Restructure office layout as organizational needs change.
  8. Maintain effective control of vendor relationships, invoicing, business expenses, and other financial resources.
  9. Monitor costs and expenses to assist in budget preparation.
  10. Act as a liaison to vendors, building management, and other external parties. 
  11. Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
  12. Responsible for creation of new organizational charts, as well as the ongoing maintenance of existing organizational charts.
  13. Process employee lifecycle HR transactions including new hire, employee changes, payroll, and separations.
  14. Create, edit, and distribute emails, newsletters, reports, documents, agreements, and other correspondence upon request. 
  15. Answer frequently asked questions from employees regarding policies, benefits, hiring processes, etc.; refers complex questions to appropriate senior-level HR staff or management.
  16. Assist with new hire orientation and employee separation procedures. 
  17. May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
  18. May assist with benefits functions including coordinating with health, disability, and retirement plan providers.
  19. Create and update user guides for technology systems used in the office.
  20. Meet and exceed performance and service level metrics for timeliness, accuracy, and customer service.
  21. Assist with standard and ad hoc reporting including hiring trends, turnover, performance and/or compensation planning.
  22. Maintain and troubleshoot technology in the office, including computers, networking, printers, copiers, telephones, televisions, projectors, and all software systems.
  23. Assist in implementing new technology roll-outs and upgrades as needed. 
  24. Follow Standard Operations Procedures (SOPs) and process workflows. 
  25. Partner with HRIS on supporting tools/systems and troubleshooting issues.
  26. Respond to requests for verification of employment. 
  27. Receive, sort, and distribute mail within the HR team.  Prepare outgoing mail for processing. 
  28. Order and picks up lunch for various meetings as needed.
  29. Coordinate travel arrangements as needed.
  30. Perform other duties as required.
PHYSICAL SKILLS, ABILITIES, AND EXERTION UTILIZED IN THE PERFORMANCE OF THESE TASKS:
  1. Effective oral and written communication skills required to assist HR department.  
  2. Must possess sufficient manual dexterity to skillfully operate an on-line computer terminal and other standard office equipment, such as financial calculators, personal computer, facsimile machine and telephone. 
ORGANIZATIONAL CONTACTS & RELATIONSHIPS:
  1. INTERNAL: Human Resources team, all company employees.  
  2. EXTERNAL: Vendors and outside visitors.  
QUALIFICATIONS:
  1. EDUCATION: Minimum of AA degree in business related courses preferred.
  2. EXPERIENCE: Minimum of two years of solid experience as an administrative assistant.
  3. KNOWLEDGE/SKILLS:  
  • Strong interpersonal skills/friendly
  • Strong organizational skills
  • Strong verbal and written communication skills
  • Dependable  
  • PC and iPad skills, strong in Microsoft Office (Word, Excel, PowerPoint and Outlook) and Adobe
  • Ability to efficiently use the internet for conference travel coordination
  • Ability to multitask
  • Independent worker with ability to be flexible and work well with existing team
  • Effective follow-through
  • Quick learner
  • Responsive
PHYSICAL REQUIREMENTS:
  1. Prolonged sitting throughout the workday with occasional mobility required.
  2. Corrected vision within the normal range.
  3. Occasional lifting, bending and stooping throughout the workday to maintain files and store supplies weighing up to fifteen pounds.
  4. Hearing within normal range.  A device to enhance hearing will be provided if needed.
  5. Ability to lift 15 lbs. as may be required.  
  6. Occasional movements throughout the department daily to interact with staff, accomplish tasks, etc.
  7. Limited local and statewide travel by car or public conveyance.
LICENSES/CERTIFICATIONS: 
A valid California Driver’s license.


 

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