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Company Contact Info

  • 27777 Franklin Road
    Southfield, MI 48034

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Regional Administrative Assistant

Sun Communities and Sun RV Resorts • Southfield, MI

Posted 8 days ago

Job Snapshot

Full-Time
Travel - None
Experience - At least 3 year(s)
Degree - High School
Hospitality, Hotel - Resort, Real Estate - Property Mgt
Admin - Clerical, Customer Service, General Labor
0

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Job Description

Main Office

Are you an administrative professional looking for a dynamic and growing organization that will both challenge and reward you? Join our team at Sun Communities and embark on an exciting new opportunity! We are looking for an Administrative Assistant to provide administrative support to multiple onsite and offsite Regional Vice Presidents (RVP).

JOB DUTIES

  1. Perform general administrative functions such as answering phones, typing, copying, faxing, filing, and other duties.
  2. Field calls and e-mail correspondence; contact Community Managers to obtain details and forward all information to RVP for follow-up.
  3. Review and approve supply orders from the community staff.
  4. Sort and distribute all incoming mail and faxes for the RVP; ship FedEx packages to offsite RVPs.
  5. Prepare, print, or export various spreadsheets, Yardi and Lotus Notes reports.
  6. Manage calendars for community team members and RVP. Schedule RVP meetings and conference calls; prepare meeting minutes and reports.
  7. Transcribe a wide range of general, confidential and complex letters, memos and inspection reports from digital recording or notes into a written format.
  8. Book travel arrangements for RVP.
  9. Assist RVP in preparation of resident and community communications; review various communications prepared by the community team members to ensure accuracy and appropriateness.
  10. Maintain accurate, neat files for each community; copy and file all written correspondence.
  11. Assist with organizing and maintaining the general office area as an efficient working environment.
  12. Other duties as assigned.

REQUIREMENTS

  • High School Diploma or GED
  • Minimum of 1 year experience supporting mid to upper management leaders
  • Minimum of 5 years administrative experience
  • Excellent verbal and written communication skills
  • Strong attention to detail
  • Ability to work well with others inside as well as outside the company
  • Ability to work overtime as needed
  • Intermediate to advanced computer proficiency, with the ability to use the Microsoft Office Suite, email, the internet, and provide data entry in a timely and efficient manner
Job ID: SC-77275
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