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Human Resources Assistant-Healthcare

Staffmark Temecula Full-Time
$17.00 - $20.00 / hour
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The Human Resources Assistant supports the day-to-day operations of Human Resources department functions and duties. The HR Assistant will promote HR practices and objectives that provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce. The HR Assistant will support the implementation of services, policies, and programs through HR staff and will report to the Vice President of Human Resources and Administration and assist team members with HR inquiries. To perform the HR Assistant job successfully, the candidate must be able to perform each essential responsibility satisfactorily.

Perform administrative tasks, including: compose and draft offer letters, fax documents, data entry, create forms, process mail and FedEx packages, and other clerical functions.

Responsible for all HR-related digital and hard copy filing, including personnel files, job files, leaves of absence, workers' compensation, vendor files, etc.

Serve as the first point of contact for employee questions regarding policies, procedures, payroll, time-keeping, benefits, leave of absence requests, workers' compensation injuries, etc.

Update and process employee changes in the human resources information system (HRIS) as requested.

Assist with recruiting efforts, posting positions internally and on websites and job boards, letters to candidates, and track candidates on affirmative action log.

Assist in preparing separation paperwork for off-boarding of departing employees.

Will be trained as a backup for new hire orientation.

Will be trained as a backup to the Receptionist and Office Services Coordinator to cover during vacations, leaves of absence or when they are out of the office.

Attend administrative staff meetings; contribute ideas and support team-oriented environment by participating in discussions, company sponsored events, and projects as assigned.

Update various HR spreadsheets and logs weekly and/or as assigned.

Assist in HR and payroll audits as requested by Vice President of Human Resources and Administration.

Assist with leaves of absence.

Assist with the administration of workers' compensation claims.

Participate as an active member on the Wellness Committee and assists with implementation of ideas. May be tasked to create agendas, take minutes, and prepare and distribute minutes as needed.

Assist HR with coordinating employee events including retirement parties, picnics, potlucks, luncheons, company sponsored events, training classes and special programs.

Assist in decorating the facility, including the lunchrooms, for special occasions and holidays.

Display dedication to position responsibilities and achieve assigned goals and objectives.

Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.

Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations.

HR Assistant with a BA/BS with 3-5 year experience currently working as an HR Assistant for a distribution, manufacturing or healthcare environment.

Handle leaves of absence, workers comp claims, Affirmative Action, Applicant Tracking, offer letters, background checks, drug screens, E-Verify, and responsible for all department clerical duties and assist with company events.
PHR/SPHR or SHRM Certification preferred or working towards it.

Skills required

Clerical Works
Record Keeping
Perform Secretarial Duty
Process Payroll
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Job ID: 103586-5898


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