Administrative Assistant 2 - Residential Life, Housing and Food Services

Administrative Assistant 2 - Residential Life, Housing and Food Services

R0128593
University of Nevada, Reno - Main Campus

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at or

[email protected]

. For UNR Med professional job postings, please contact the Office of Professional Recruitment at .

Job Description

The University of Nevada is recruiting for an Administrative Assistant 2 for the department of Residential Life, Housing, and Food Services. This position will serve as a primary contact person for the central office and will provide direct administrative support to the department Executive Directors and Associate Directors for Housing Operations and Dining Services. Moreover, the position will serve as a secondary cashier and will be able to receive and process license agreements. The Administrative Assistant 2 duties will also include but not limited to are: obtaining and processing billing information, preparing and balancing documentation and forms; performing data entry, filing, and mailing; assess proper accounts with charges, making payments, receipt payment into PeopleSoft; assist in special projects, including checking enrollment; will be responsible to assist clientele in person and on phone; assisting callers; resolving and investigating customer complaints; scheduling appointments; creating and maintaining calendar's for departmental faculty; arranging internal /external meetings. This position must be familiar with personnel policies and procedures and serve as the departmental resource for personnel matters, maintaining confidentiality. The ideal candidate will oversee the reception and other duties as assigned.

Required Qualifications

Graduation from high school or equivalent education and two (2) years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one (1) year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above.

This position requires knowledge of the Family Educational Rights and Privacy Act (FERPA).

Preferred Qualifications

Applicants with experience with MS word, PeopleSoft and Blackboard are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm and requires flexibility to work occasional weekends and evenings; this is subject to change based on organizational needs.

Compensation Grade

25

Classified Compensation

Classified Benefits

PERS retirement plan, health insurance options that include dental and vision, life insurance, long-term disability, annual and sick leave, along with other benefits. For more information, please visit: Classified Benefits

Classified Staff Grant-In-Aid Benefit

For more information about the Classified Staff Grant-In-Aid Benefit, please visit: Classified Staff Grant-In-Aid Benefit

Classified Employee Family Opportunity Program

Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent).

For more information, please visit: Classified Employee Family Opportunity Program

Exempt
No

Full-Time Equivalent
100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at

[email protected]

.

Attach the following attachment(s) to your application

Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter - (optional)

Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date
02/28/2022

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

Schedules are subject to change based on organizational needs.

University of Nevada, Reno

To apply, visit

https://nshe.wd1.myworkdayjobs.com/en-US/UNR-external/job/University-of-Nevada-Reno---Main-Campus/Administrative-Assistant-2---Residential-Life--Housing-and-Food-Services_R0128593-1
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Founded in 1874, the University of Nevada, Reno is the State of Nevada’s land grant institution with a statewide mission and presence. The University of Nevada, Reno is a Carnegie I Research Institution and has been recognized as a “Top Tier” Best National University by U.S. News & World Report. With an enrollment of nearly 21,000 students we offer 145 Tier 1 accredited degree programs. Located in the picturesque Truckee Meadows the University of Nevada, Reno is surrounded by numerous state and national parks, is 45 minutes from beautiful Lake Tahoe, and four hours from San Francisco.

The University of Nevada, Reno recognizes that diversity promotes excellence in education and research. We are an inclusive and engaged community and recognize the added value that students, faculty, and staff from different backgrounds bring to the educational experience.

The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.


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