The majority of the work is submitting expense reports, booking travel, calendar management, and an occasional powerpoint presentation. Candidates should be computer savvy for any requests from the executives for presentations or reports.
This position will perform a variety of administrative and clerical support for an Executive Committee member or for multiple VP levels using advanced office skills and knowledge of organization's policies and procedures. This role will work with confidential information on a regular basis. Provide high-level administrative support by scheduling international trips, preparing Power Point presentations, reports, routing approvals. This role will also perform a number of administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and representing upper management using discretion on their behalf.
' Arrange for domestic and international business and travel schedules for numerous employees including upper management, proactively coordinating the pre-planning of trips with various internal functions, while maintaining each individual's personal agenda.
' Organize agendas and make arrangements for the Executive while managing, coordinating, and complementing senior mangement's time and promoting the corporate image by representing the organization internally and externally.
' Maintain and update the tracking system or department related databases including financial documents.
' Ability to expedite passports, visas, welcome letters and other international entry rules for many HARMAN sites.
' Prepare and compose basic correspondence, reports, and memorandums from instructions of the supervisor, using more advanced features in several computer programs such as word processing, spreadsheet, and graphic softwares.
' Budget responsibility for all costs associated with departmental supplies. Includes order preparation, tracking, and annual budgeting of costs.
' Prepare internal and external presentations through several refinement cycles into final document form for review by upper management, including board of directors.
' Submit expense reports on behalf of numerous staff members, approve and/or deny reports on behalf of supervisors, and have the ability to use discretion when apporving or denying such reports.
' Knowledge of SAP and functions. Familiarity of SAP and ability to create and route purchase requisitions and orders to the correct department heads, skill to modify SAP account profiles and creation of new user account.
' Submits reports specific to supervisor's staff schedules and cost center transactions, maintaining this information on hand for direct communication.
' Schedule and maintain calendar appointments, set up meetings and prepare, type, and distribute itineraries.
' Order supplies and maintain office equipment.
' Set up and maintain file system; carry out routine office procedures, such as photocopying, filing, etc.
' Organize incoming vistor's travel and sustain a relationship between vistor and face of the company.
' Advanced Microsoft PowerPoint, Excel, Word, and Outlook skills.
' Associate Degree; Bachelor's preferred
' 3 -5+ years of related administrative experience.
' Experience working with executives.
' Highly experienced in MS Office applications.
' Previous experience booking international travel
' Considerable knowledge of principles and practices of executive administration.
' Effective oral and written communication skills, excellent interpersonal skills.
' Technical aptitude with the ability to engage in a variety of project work.
' Ability to maintain official documents and records, recognizing confidentiality of sensitive information.
Associate Degree; Bachelor's preferred
Nesco Resource is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status, or any other legally protected characteristics with respect to employment opportunities.