Icon hamburger
US
What job do you want?
Apply to this job.
Think you're the perfect candidate?
Apply Now
Thumsup

You’re being taken to an external site to apply.

Enter your email below to receive job recommendations for similar positions.
Default3

Executive Assistant

Nesco Resource Stamford Full-Time
Apply Now

Position Description
The majority of the work is submitting expense reports, booking travel, calendar management, and an occasional powerpoint presentation. Candidates should be computer savvy for any requests from the executives for presentations or reports.

Position Summary:
This position will perform a variety of administrative and clerical support for an Executive Committee member or for multiple VP levels using advanced office skills and knowledge of organization's policies and procedures. This role will work with confidential information on a regular basis. Provide high-level administrative support by scheduling international trips, preparing Power Point presentations, reports, routing approvals. This role will also perform a number of administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and representing upper management using discretion on their behalf.

Job Responsibilities:
' Arrange for domestic and international business and travel schedules for numerous employees including upper management, proactively coordinating the pre-planning of trips with various internal functions, while maintaining each individual's personal agenda.
' Organize agendas and make arrangements for the Executive while managing, coordinating, and complementing senior mangement's time and promoting the corporate image by representing the organization internally and externally.
' Maintain and update the tracking system or department related databases including financial documents.
' Ability to expedite passports, visas, welcome letters and other international entry rules for many HARMAN sites.
' Prepare and compose basic correspondence, reports, and memorandums from instructions of the supervisor, using more advanced features in several computer programs such as word processing, spreadsheet, and graphic softwares.
' Budget responsibility for all costs associated with departmental supplies. Includes order preparation, tracking, and annual budgeting of costs.
' Prepare internal and external presentations through several refinement cycles into final document form for review by upper management, including board of directors.
' Submit expense reports on behalf of numerous staff members, approve and/or deny reports on behalf of supervisors, and have the ability to use discretion when apporving or denying such reports.
' Knowledge of SAP and functions. Familiarity of SAP and ability to create and route purchase requisitions and orders to the correct department heads, skill to modify SAP account profiles and creation of new user account.
' Submits reports specific to supervisor's staff schedules and cost center transactions, maintaining this information on hand for direct communication.
' Schedule and maintain calendar appointments, set up meetings and prepare, type, and distribute itineraries.
' Order supplies and maintain office equipment.
' Set up and maintain file system; carry out routine office procedures, such as photocopying, filing, etc.
' Organize incoming vistor's travel and sustain a relationship between vistor and face of the company.
' Advanced Microsoft PowerPoint, Excel, Word, and Outlook skills.

Experience Required
' Associate Degree; Bachelor's preferred
' 3 -5+ years of related administrative experience.
' Experience working with executives.
' Highly experienced in MS Office applications.
' Previous experience booking international travel
' Considerable knowledge of principles and practices of executive administration.
' Effective oral and written communication skills, excellent interpersonal skills.
' Technical aptitude with the ability to engage in a variety of project work.
' Ability to maintain official documents and records, recognizing confidentiality of sensitive information.

Education Required
Associate Degree; Bachelor's preferred

Nesco Resource is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status, or any other legally protected characteristics with respect to employment opportunities.

 

Skills required

Time Management
Administration
Arrange Meeting
Problem Solving
Decision Making
Clerical Works

Location

About the company

Salary Estimator

Based on Job Title, Location and Skills
$55K
Below Avg. Average Above Avg.

Career Path

See the next step in your career
Executive Assistant
Estimated Salary: $110K
Apply to this job.
Think you're the perfect candidate?
Apply Now

Help us improve CareerBuilder by providing feedback about this job: Report this job

Report this Job

Once a job has been reported, we will investigate it further. If you require a response, submit your question or concern to our Trust and Site Security Team

Job ID: 19-24986

CAREERBUILDER TIP

For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.

By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.

Nesco Resource is one of the leading national staffing and employment agencies offering services in temporary staffing, direct hire, and host of other staffing and recruiting solutions. Through its branch office network, Nesco Resource offers clients and employees services ranging from Temporary Staffing, Permanent Placement, Recruitment Process Outsourcing, Onsite Management Services and more. Nesco Resource is an employment agency with dedicated offices supporting Engineering & IT, Clerical & Light Industrial, and Accounting & Finance specialties. Whether you're one of the thousands of people we've helped find a job or a company that we've helped find talent, we're working every day for you to match top talent with great opportunities.

View the full profile