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  • Fort Lauderdale, FL

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Assistant to Director of Operations- Charter School Experience Required (Work From Home)

Building Hope Charter School • Fort Lauderdale, FL

Posted 2 months ago

Job Snapshot

Full-Time
Education - Teaching - Administration
Admin - Clerical

Job Description

POSITION SUMMARY



The Assistant to Director of Operations provides direct support to the Director of Charter School Operations to ensure high-quality services to clients and schools seeking service.  This role will work directly with the Director and clients and be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Provide central phone and answering service on behalf of Building Hope
  • Maintain frequent contact with clients and potential clients
  • Maintain a shared contact list of important charter school contacts
  • Coordinating schedules amongst Building Hope employees
  • Provide administrative assistance to administrative staff members
    • Proofreading materials created by the school
    • Create proposals and marketing materials
    • Develop prospectus information on schools we are considering funding
  • Assist with operating the grant-supported Charter Support Unit
    • Assisting with answering emails and telephone questions from schools
    • Assist with developing sample forms and documents
    • Data collection and tabulation
    • Review and proofread documents
    • Maintain and update websites
    • Conduct outreach and coordination with new schools in target states
  • Data Entry
  • Provide technical support for various online platforms maintained by Building Hope
    • Answer client how-to questions regarding the online services
    • Produce screen share/demonstration videos on how to complete various tasks
    • Prioritize bug reports and future update requests from clients
  • Project Management (internal and external)
    • Develop and maintain task lists
    • Reminder participants of deadlines
    • Ensure projects stay on task for completion
    • Provide reporting to all participants on project progress
  • Assist schools with the development of procedures and documents
  • Provide direct organizational support to new schools in the process of starting



POSITION REQUIREMENTS

Education

  • Bachelor's degree
  • Minimum 3 years of experience
  • Experience in a charter school highly preferable

Professional

The ideal candidate is extremely detail oriented, motivated, goal-oriented, and plans and carries out responsibilities with minimal direction. In addition, this individual will possess:

  • strong people skills to create, maintain and enhance relationships with Building Hope clients;
  • strong computer skills (Google Suite, Microsoft Office 365, WordPress, Web Applications, and preferably some database experience);
  • a proven track record in handling projects;
  • excellent time management and multitasking abilities;
  • teamwork and leadership skills;
  • Knowledge of accounting; and,
  • administrative skills including writing first drafts of documents, proofreading, reporting, data entry, and scheduling.

Additional Requirements:

  • Valid driver's license and the ability to travel
  • Ability to effectively use all devise, equipment, computer systems required to fulfill the essential functions of this position.
  • Ability to communicate via phone, email, and in person.

Location:

  • Candidate will work in our Ft. Lauderdale, Florida location with the ability to work remotely.

Salary/ Benefits

  • Position range of $40,000-$50,000
  • 100% Employee paid Health, Dental, Vision, Life and A/D
  • 6% Company Match on 403B Retirement Plan

How to Apply

Qualified candidates please submit your cover letter and resume to: jobs@bhope.org  

 

Building Hope is an Equal Opportunity Employer

Job ID: ISO59952
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