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  • Pensacola, FL

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Administrative Assistant

PSA Healthcare • Pensacola, FL

Posted 22 days ago

Job Snapshot

Full-Time
Healthcare - Health Services
Nurse

Job Competition

75+

Applicants

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Job Description

City: Pensacola

State: FL

Zip: 32504


Job DescriptionPosition Overview
The Administrative Assistant is responsible for performing a variety of administrative and clerical tasks, including providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Essential Job Functions
• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements
• High School diploma
• 1-2 years’ experience as an Administrative Assistant or Secretary
• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Preferences
• List

Other Skills/Abilities
• Must be able to adhere to confidentiality standards and professional boundaries at all times
• Quick-thinking and astute decision making skills
• Attention to detail
• Time Management
• Effective problem-solving and conflict resolution
• Good organization and communication skills
• Ability to remain calm and professional in stressful situations
• Strong commitment to excellence

Physical Requirements
• Must be able to speak, write, read and understand English
• Must be able to travel; company does not provide vehicles or transportation
• Occasional lifting, carrying, pushing and pulling of 25 pounds
• Must be able to lift 50 pounds
• Prolonged walking, standing, bending, kneeling, reaching, twisting
• Must be able to sit and climb stairs
• Must have visual and hearing acuity
• Must have strong sense of smell and touch

Environment
• Must be able to function in a wide variety of environments which may involve exposure to allergens and other various conditions

Other Duties
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.#Aveanna

Requisition ID: R0009067

Job ID: R0009067
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