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Executive Administrative Assistant

Mondelez International-Sales Rogers Full-Time
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Mondelez International, Inc. empowers people to snack right in over 160 countries around the world. We’re leading the future of snacking with iconic brands such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum.  Our 90,000 colleagues around the world are key to the success of our business. Great people and great brands. That’s who we are.
Join us on our mission to continue leading the future of snacking around the world by offering the right snack, for the right moment, made the right way.

Job Scope

The Executive Administrator provides general administrative support to the assigned Customer Vice President. Ability to direct projects with little or no supervision while maintaining moderately complex equipment or systems. Develop course of action and follow through procedures. The individual is able to multi-task and demonstrate excellent planning, problem solving, communication and organizational skills.

Job Responsibilities

  • Prepare presentations, documents, schedules and reports
  • Asset/Device management
  • Manage calendars, schedules and organize meetings
  • Anticipate and prepare required materials for meetings
  • Organize and maintain electronic filing systems
  • Process invoices for payment
  • Meeting planner for assigned leaders.
  • Handle telephone inquiries on related areas of business
  • Make travel arrangements and prepare and follow-up on Concur expense reports (AVP only)
  • Maintain sickness, absence and vacation records for AVP direct reports
  • Car Coordination for assigned teams
  • Perform other duties as assigned

Functional /Technical Expertise

  • High school diploma or equivalent
  • Minimum 2-3 years relevant experience
  • Technologically savvy (PowerPoint, Excel, Word, Outlook, Skype, Coupa, iPaysmart) 
  • Excellent organizational, communication and interpersonal skills 
  • Adaptable to the changing requirements and the constant influx of various requests from the department 
  • Professionalism and discretion with confidential information
  • Occasional travel may be required

Mondelēz Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.
Applicants must complete all required steps in the application process, including providing a Resume/CV, in order to be considered for this position.

Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management


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Executive Administrative Assistant
Estimated Salary: $64K
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Job ID: 1906154


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We’re a big company.  But we believe, above all, in one thing – something that’s unique to us – and that’s the power of big and small. Yes, we have the scale and resources of a global powerhouse. But also the speed, creativity and agility of a fresh new start-up.

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