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Private Wealth Administrative Assistant

Advantage xPO Chicago Contractor
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Advantage xPO is currently looking for a bright, energetic and friendly Administrative Assistant to support a busy and highly successful Private Wealth Management office within one of the most prestigious global financial services firms. The ideal candidate should possess at least two years of administrative support experience from a corporate environment.

Administrative Assistants working onsite at our client are responsible for general office support, including but not limited to: 

•      Managing Travel & Expenses, including making travel arrangements and processing expenses for team members

•      Processing Incoming & outgoing mail, including checks and stock certificates, tax forms, and scanning

•      Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones

•      Coordinating and Scheduling office events, including recruiting, internal events and external client events as needed. Duties to include booking conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors 

•      Assisting the Private Wealth Management Team in servicing clients, with a focus on operational excellence and customer service 


•      Bachelor’s Degree in Applicable Field (Finance, Business, Economics, Banking, Communications, Marketing, etc.)

•      New graduates who have a desire to be in the financial services industry are  encouraged to apply with internship experience

•      Proficiency in Word, Excel, PowerPoint and Outlook required 

•      A minimum of 2-5 years of work experience in a professional corporate environment 

•      Strong written and verbal communication skills 

•      Enjoys working in a team environment

•      Polished communication skills

•      Ability to multi-task and work in a fast paced environment

•      Interest in the financial services industry

•      Business professional environment and attire

•      Possess critical thinking skills and good judgment

•      Displays personal pride in work, always striving to do his/her best

•      Chooses to always operate with integrity and transparency


Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management


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Private Wealth Administrative Assistant
Estimated Salary: $64K
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Job ID: 353540


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As one of the world’s leading staffing companies, our primary objective is clear-cut: To perfectly align the best people with appropriate positions around the world. Every day, we talk to hiring managers, HR directors and senior management to learn their needs. At the same time, we talk about skills and goals with talented people seeking employment opportunities.

This ongoing, face-to-face communication gives us a staffing perspective that’s simply unmatched. We are in tune with local conditions, and yet our reach is undeniably global. We don’t hesitate to look across the country – or even the globe – to align qualified talent with appropriate positions.

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