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  • North Wales, PA 19454

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Administrative Assistant

GHD • North Wales, PA

Posted 25 days ago

Job Snapshot

Experience - At least 10 year(s)
Degree - High School
Other Great Industries
Admin - Clerical

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Job Description

GHD is one of the world’s leading professional services companies operating in the global markets of water, energy and resources, environment, property and buildings, and transportation. 

Privately owned by our people, GHD provides engineering, architecture, environmental and construction services to private and public sector clients across five continents. Focused on creating lasting community benefit, our connected global network of 10000 people delivers projects with high standards of safety, quality and ethics.  Committed to sustainable development, GHD improves the physical, natural and social environments of the many communities in which we operate.

GHD continues to expand market presence across North America. In support of this effort, our office in North Wales, PA is seeking an Administrative Assistant to provide support to key leaders in the Northeast region by organizing and coordinating business activities. You will provide a high level of customer service, administrative support and project coordination in support of our leadership team.

Specific responsibilities will include:

  • Responding to and confirming next steps for inquiries from leaders in the organization
  • Maintaining executive’s MS Outlook calendar as well as monitoring, distributing and responding to incoming communications
  • Coordinating/booking travel
  • Preparing expense reports
  • Coordinating and arranging meetings; preparing agendas and reserving/prepping meeting facilities
  • Conducting research, collecting and analyzing data to assist in the preparation of reports and documents
  • Proactively look for ways to increase efficiency and provide support to the executive team and local office
  • Filing and retrieving documents and reference materials 
  • Providing superior customer service when interacting with external clients 
  • Coordinating and monitoring the progress of special projects
  • Occasionally assisting Administrative Assistants with the formatting of GHD Word Documents and PowerPoint presentations 

For success in this role, you will possess the following skills and qualifications:

  • High School Diploma required; Associate’s and/or Bachelor’s degree preferred 
  • At least 10 years of administrative support experience in a professional office environment with a focus on supporting an executive team and/or leaders in the company
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) as well as Adobe PDF Writer
  • Professional attitude and positive work ethic 
  • Ability to work with little supervision and achieve superior results 
  • Strong attention to detail and accuracy 
  • Ability to handle difficult situations and work well with multiple instructions and directions 
  • Excellent organizational skills with ability to multi-task and prioritize to meet short deadlines 
  • Self-motivated and willingness to work as a team in a fast-paced environment 
  • Strong written and verbal communication required

GHD is a large, well established organization with a culture that promotes safety, teamwork, integrity and respect. As a valued member of the business, you will have the opportunity to work with industry leaders and to develop your career through the GHD Business School.

As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, marital status or veteran status.

If you are interested in pursuing this position, please submit your resume and cover letter via the link below.

*GHD does not accept unsolicited resumes from recruitment agencies and is not responsible for any related fees.

This position does not provide visa sponsorship.

Job ID: NOR00113
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