Human Resources Assistant

JOB TITLE: HUMAN RESOURCES ASSISTANT
IMMEDIATE SUPERVISOR: HUMAN RESOURCES SUPERVISOR

The Human Resources assistant assists with the administration of the day-to-day operations of the human resources functions and duties. The HR assistant carries out responsibilities in some or all of the following functional areas: employee relations, training and development, benefits, compensation, organization development, and employment. The Human Resources assistant helps with the implementation of services, policies, and programs through HR staff; reports to the HR director and assists company manager with HR issues.

• Assist with employee orientation, development, Human Resource Information System, and training logistics and recordkeeping;
• Assist with employee relations;
• Assist with compensation and benefits administration and recordkeeping;
• Assist with maintaining employee files and the HR filing system;
• Assist with the day-to-day efficient operation of the HR office.
• Prepares periodic reports for management, as necessary or requested.
• Participates in administrative staff meetings when requested and attends other meetings and seminars as necessary to represent the department.
• Maintains a database of employee contact information.
• Assists with keeping employee records up-to-date by processing employee status changes in a timely manner.
• Assists with maintaining personnel files in compliance with applicable legal requirements.
• Assists with conducting benefit orientations and other benefit training, as needed.
• Processes enrollments, changes, and terminations of participants in all benefit plans and programs.
• Assists employees with any benefit claim issues or concerns.
• Administers the day-to-day transactions of the 401(k) plan and processes employee loans and applications.
• Assist with scheduling interviews for the hiring vacant positions within the agency.
• Schedules additional interviews as needed.
• Mails out the candidate offer letter packet as requested and tracks return.
• Assists with conducting new-employee orientation.
• Assists with preparing paperwork required for new hires and establishes personnel file.
• Assists with reviewing time cards for accuracy and submission.
• Assists in the development and implementation of an employee handbook and new personnel policies and procedures.
• Files all compliance reports with the state and federal government.
• Assists with the implementation and tracking of company safety and health programs.
• Assumes other duties as assigned by the HR Director or the CEO.

• Effective oral and written communication skills.
• General knowledge of various employment laws and practices.
• Experience in administration of benefits and other HR programs.
• Excellent interpersonal skills.
• Skills in database management and record keeping.
• Able to exhibit a high level of confidentiality.
• Excellent organizational skills.
• Must be able to identify and resolve problems in a timely manner.
• Must be able to gather and analyze information skillfully.

High School diploma or GED with at least 2 years of experience in Human Resources positions. Specialized training in employment law, compensation, organizational planning, organization development, employee relations, safety, training, and preventive labor relations, preferred but not required.