We're NFP, a six-time Best Places to Work award winner in Business Insurance for 2017-2022. We're looking for an Executive Assistant to be responsible for enhancing our Managing Director's effectiveness by performing a wide variety of complex, diverse, sensitive and confidential administrative functions while providing overall gate-keeping and information management support.

This is a hybrid position with in-office flexibility 2-3 days a week.

Essential Duties and Responsibilities

* Schedules, maintains, and manages an extremely active calendar of appointments working closely and effectively with to keep the Managing Director well-informed of upcoming commitments and responsibilities.
* Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
* Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the Managing Director's ability to effectively lead the company.
* Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Follows-through on projects to successful completion, often with deadline pressures.
* Plans, coordinates, and ensures the schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Managing Director's time and office.
* Prioritizing client requests & inquires.
* Communicates directly, and on behalf of the Managing Director with clients, prospects, internal staff, and others.
* Prepare printed materials for client presentations and meetings; including but not limited to PowerPoint presentations, correspondence, agendas, and meeting notes utilizing appropriate company templates.
* Composing and preparing correspondence that is sometimes confidential for the Managing Director
* Completing monthly expense reports & credit card reconciliations.
* Maintain the CMR system as needed.
* Manage special consulting projects as assigned.
* Miscellaneous projects and other duties as assigned.

What We're Looking For

* Strong organizational skills and ability to prioritize tasks
* Ability to interact well with internal and external customers, vendors, and government agencies
* Attention to detail
* Ability to maintain strict confidentiality in regard to work performed
* Ability to multi-task and adjust to changing priorities in a fast-paced environment
* Ability to anticipate and meet deadlines
* Excellent Microsoft Suite - Office, Word, Excel, PowerPoint & Access skills
* Proficiency with Internet software and ability to research and retrieve information quickly
* Proficiency with office equipment, such as copiers, binding machines, and multiline phones
* Understanding of departments, Company and team's role in the organization

Education and/or Experience

* 3 years experience as an executive or administrative assistant
* College degree or equivalent industry-related experience preferred
* Insurance or financial services industry experience preferred

Who We Are:

We're a six-time Best Places to Work award winner in Business Insurance for 2017-2022 who has earned the 5-Star Diversity, Equity and Inclusion (DEI) award from Insurance Business magazine. We are also recognized as an Elite Agency award winner and named as a Top Employee Benefits Firm. We are a leading Insurance Broker and Consultant that provides Employee Benefits, Property & Casualty, and Retirement and Individual Private Client solutions to help our clients reach and realize their goals because we believe business is personal. Our personal commitment to our team and our clients have created long-lasting and successful relationships across our growing 300+ nationwide offices and 17 international locations. To learn more, please visit: [ Link removed ] - Click here to apply to Executive Assistant - Hybrid

What We Offer:

NFP is proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others.

NFP and You... Better Together!

NFP is an inclusive Equal Employment Opportunity employer.