Financial Operations Coordinator

Why Join the HWP Group?

Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.

We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.

For more information, visit thehwpgroup.com or hybridhealth.com.

What You Need to Know

We are looking to add a Coordinator, Financial Operations to our Speaker Bureau Services – Post Meeting team. In this role, you will be responsible for efficiently managing various financial and operational aspects of the HWP Speaker Bureau and its clients. Additionally, this role involves ensuring the accuracy and compliance of speaker program financials, processing expenses, and facilitating the financial closeout of speaker bureau programs.

What You’ll Do

The Coordinator, Financial Operations is accountable to the Director, Financial Operations, Vice President, Meeting Planning & Operations, Speaker Bureau Services, speakers, and clients and responsible for supporting the overall financial operations of the HWP speaker bureau and its clients. In addition, you will:

• Review all elements of completed speaker programs to ensure accuracy according to client-specific business rules and compliance guidelines for financial closeout
• Analyze receipts and meeting documentation to verify that speaker expense reimbursements meet compliance standards and are processed promptly
• Comprehend and enforce HWP and client guidelines and business rules related to Speaker Bureau financial operations
• Maintain professional and dignified communication with colleagues, speakers and clients addressing inquiries and concerns promptly

What You’ll Have

• 1-3 years of similar work experience
• College degree with a focus on accounting, finance or business administration is a plus
• Agency experience, particularly in Speaker Bureau is preferred
• Basic accounting knowledge or demonstrated competency in working with numbers needed
• Working knowledge of Microsoft® Office Suite and accounting software, such as NetSuite
• Proficiency in navigating databases
• Exceptional customer service skills
• Ability to manage time and prioritize time
• Strong verbal and written communication skills

What We Offer

• 100% employer-paid medical, dental, and vision insurance
• 401k plan employer matching
• Eligibility for profit sharing
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• On-site gym and other employee wellness initiatives
• Casual work attire
• Comprehensive mental health services
• Leadership development training program and other career development programs
• Remote and hybrid work schedule options
• Salary range: $47,000 – $52,000 annually. Note: Actual salary will depend on background and experience.

M/F/D/V

Please note, we will only respond to candidates we deem qualified.