Icon hamburger
What job do you want?
Apply to this job.
Think you're the perfect candidate?
Apply Now

You’re being taken to an external site to apply.

Enter your email below to receive job recommendations for similar positions.

Administrative Assistant II

Motion Recruitment Partners, LLC Chicago Full-Time
$19.00/ hour
Apply Now

Our client, a private research University, is actively looking for an Administrative Assistant to join their team in Chicago, IL! This person will be responsible for providing administrative support to a team of senior administrators, balancing multiple assignments simultaneously, and working independently with a broad range of people to service the student campus and community.   

***This is a 1 month initial contract with the opportunity to extend or convert***


•       Understand the formal and informal structures of the Campus and Student Life and the various departments as they relate to each office, thereby ensuring the smooth and effective operations of the office suite including anticipating needs for the office.

•       Provide human resources administrative support on various projects and onboarding processes.

•       Provide administrative support for senior administrators by scheduling meetings, appointments and coordinating logistics on calendars.

•       Provide human resources administrative support, including posting jobs, selecting applicants to interview, scheduling interviews, conducting reference checks, and onboarding new staff.

•       Assist in HR projects such as the merit process, performance reviews; utilize Workday to run reports and enter human resource transactions.

•       Ensure proper payment for independent contractors and other vendors as necessary.

•       Staff and provide logistical support for meetings and events (coordinate presentations and agenda items, distribute materials, take notes, follow up on action items, room reservations, vendor confirmation, catering orders, etc.)

•       Serve in an office management capacity, ensuring office is well-maintained, including ordering of supplies, maintaining an environment that is organized and professional in appearance.

Desired Skills & Experience

•       Bachelor’s degree.

•       At least two years of progressively responsible administrative experience or higher education setting.

•       Strong and broad computer skills (word processing, database, spreadsheet, e-mail, and web), including a strong knowledge of Microsoft Office Suite.

•       Knowledge and skills developed through 2-5 years of work experience in a related job discipline. S

•       Experience with Workday or other HRIS.

•       Excellent interpersonal, oral and written communication skills.

•       Strong customer service skills and ability to interact with and serve a diverse population with professionalism, courtesy, clarity, and diplomacy.

•       Ability to handle sensitive and confidential situations and information with absolute discretion.

•       Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, tight deadlines, and emergencies.

•       Ability to be flexible and adapt to changing direction, new information, or new requirements.

•       Excellent judgment and decision-making abilities

•       Considerable skill in working both independently and as a team member Education,

•       Vocational training, apprenticeships or the equivalent experience in related field


Recommended skills

Professional Attitude
Balancing (Ledger/Billing)
Decision Making


Salary Details

Based on Job Title, Location and Skills
Below Avg. Average Above Avg.

Career Path

See the next step in your career
Administrative Assistant II
$19.00/ hour
Estimated Salary: $69K
Apply to this job.
Think you're the perfect candidate?
Apply Now

Help us improve CareerBuilder by providing feedback about this job: Report this job

Report this Job

Once a job has been reported, we will investigate it further. If you require a response, submit your question or concern to our Trust and Site Security Team

Job ID: BHJOB17847_396844


For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.

By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.

Founded in 1989, Motion Recruitment Partners, LLC is parent company to a group of leading recruitment solution providers and game-changers in the industry.

Motion provides IT Staffing for both Contract and Permanent hiring through their North American network of agencies: ‘Jobspring Partners’ and ‘Workbridge Associates’. Motion is also the creator of the ‘Tech In Motion’ networking event series serving the IT community and its over 100,000 members.

Motion’s ‘Sevenstep’ business provides domestic or global recruitment outsourcing services for high-volume hiring of Permanent or Contingent labor across all industries and job types with a suite of total talent solutions that include: Enterprise & Project RPO, MSP, Employment Branding, and Talent Data Analytics.

Motion’s success story begins with partnership and the meaningful, longstanding relationships we build with our fellow teammates, our candidates, our clients, and our deep network of industry contacts. We study and train to become true experts within our geographic markets, industry specialties, and, most importantly, our client company’s make up and work culture. This mastery creates an unparalleled ability to represent organizations and candidates authentically, expansively, and enthusiastically at every stage of the hiring process. The mental and operational agility of our coveted team model also allows us to respond quickly and successfully to a constantly changing landscape. And finally, the people of Motion Recruitment stand behind our brands with a deep loyalty and drive to make our companies great. This passion to win is a clear differentiator in motivating performance and securing some of the best retention and staff development rates in the industry.

View the full profile