Project Manager Assistant I

The Project Manager Assistant I performs administrative tasks, supporting Project Managers, to ensure smooth and timely project completion. Assists in conducting research, drafting reports, keeping Project Management tracking systems updated, and managing correspondence from project team members. Makes meeting arrangements, performs outreach, tracks budgets, and oversees the minute details associated with complex task tracking.

WHAT YOU'LL DO:

• Provide administrative support to the Project Management team by performing various administrative tasks, supporting accurate and timely completion of projects.
• Facilitate communication both internally and externally, addressing concerns to avoid project disruption.
• Create and maintain various project-related documents for Project Manager review.
• Update and maintain Project Management tracking system with project-related information, such as project documentation, correspondence, project budgets, change orders, customer information, etc.
• Create and track purchase orders.
• Inventory location and condition of assets.
• Support inventory audits.
• Enter serial numbers into warranty system.
• Coordinate shipping of inventory items to customers.
• Contribute to the development and scoping of projects by assisting Project Managers with research, solicitation of bids for materials, and shop bids.
• Prepare project-related financial reports for Project Managers.

WHAT YOU'LL NEED:

• High school diploma or general education degree (GED); or less than one year of related experience and/or training; or an equivalent combination of education and experience.
• Excellent communication, organizational, time management, problem-solving, and customer service skills.
• High attention to detail and accuracy required.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of the organization.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Knowledge of MS Office Suite software.
• Ability and willingness to learn project-related software.

WHY WORK WITH US?

• We like to take care of business and have fun doing it!
• We offer health, dental, vision, life, and more as a comprehensive benefits package.
• Don’t you want to work with awesome people?

IMPORTANT INFORMATION:

While performing the duties of this job, the employee is regularly required to sit, talk or hear; use hands to finger, handle or feel; reach with hands and arms. The employee is occasionally required to stand and walk.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Required travel up to 10%.

This position is not considered a safety-sensitive position.

The Job description is subject to change by the employer as the needs of the employer and requirements of the job change.

EEO/AA

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.