This position provides administrative support to the Sales / Marketing Department and the Managers, through a variety of related responsibilities. The position requires an ability to handle multiple tasks under deadlines, good judgment and a professional, supportive attitude.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Organize, maintain, distribute and update all department files.
Support the day-to-day sales and/or marketing activities, including accurate coding for timely payment of invoices, assist with budget preparation and control, including data entry. Collection and dissemination of information to each New Home Community, monitoring traffic and sales information as necessary, providing analysis and reports as required.
May assist in providing the Sales Associates at each Welcome Home Center with appropriate information and written materials including advertising schedules, public relations stories, newspaper articles and other sales‑related collateral materials as required.
Assist in coordinating supply orders, IT equipment and marketing materials.
Assist in the start‑up of the Welcome Home Center for each New Home Community including the duplication of all disclosures and legal documents necessary for a sales release, the provision of all supplies including office machinery and equipment and the temporary additional staff scheduling. Coordinate catering and promotional vendors as required.
Attend all New Home Community openings and functions as directed.
Create correspondence or documents through Word Processing and Spreadsheet computer programs, copy and printed materials, handle correspondence, prepare reports, and answer telephones for the Department as required
Arrange meetings, department activities, conferences and schedule appointments. Make all necessary travel and other reservations and arrangements as necessary.
Prepare outgoing and internal correspondence independently from verbal instructions, drafts and/or dictation.
Perform all other duties as assigned.
EDUCATION AND ADDITIONAL REQUIREMENTS:
Three (3) to five (5) years administrative assistant experience, preferably with a homebuilder
High School diploma or GED required. College or Business school desirable
Valid driver’s license
Intermediate PC skills Microsoft Word, Excel, and JD Edwards system experience preferred
Accurate typing 50-60 wpm
Strong written and verbal communication skills
Good interpersonal skills and ability to communicate effectively
Must possess professional appearance and demeanor
Must possess ability to handle priorities under pressure
Maintain regular attendance and punctuality relative to daily work schedule is required
Interact well with co-workers
Understand and follow work rules and procedures
This is a primarily sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office supplies and materials weighing at least twenty‑five pounds (25 lbs.) or less. Finger dexterity is required to operate computer keyboard, calculator and telephone equipment. May operate a motor vehicle. May require occasional evening and weekend hours for special events or to meet deadlines.
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Job ID: 2019-5131
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