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Mch1yz74c8rd906kt50

Administrative Assistant

JFS Los Angeles Full-Time
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At JFS, we are professionals, volunteers, partners, and friends who all believe in one thing—we can change things and we’re going to do it as a family. As the first charitable organization in Los Angeles, founded over 160 years ago, Jewish Family Service of Los Angeles embraces and strengthens people of every race, religion, creed, and economic status.  JFS is a multi-service Agency whose goals are to feed and shelter families in need, provide the elderly with life-saving care, empower victims of abuse, treat mental illness, and offer focus, direction, and counseling to countless at-risk children and their families.

JFS staff share in our mission and work towards our goals with the highest level of responsibility, professionalism, and integrity. JFS demonstrates our commitment to our staff by offering a comprehensive benefits package and a nurturing environment.

Be part of our commitment, and join our family. For more information on our philosophy and services, please tour our website. www.jfsla.org 

As part of a multidisciplinary team, the Administrative Assistant provides clerical, administrative, and programmatic support that facilitates operations of the Agency’s Multipurpose Senior Services Program (MSSP) program.  This position requires an individual with a strong attention to detail and strong organizational skills. It also requires an ability to interact and provide customer service with individuals at all levels. This administrative support position is based at our Valley Store Front location.

 Qualifications:

  • 2 years of administrative experience in an office setting
  • Experience working in a Social Service environment is a plus
  • Bi-lingual Russian required
  • Some college preferred
  • Managed Care/Health Plans experience is a plus
  • Excellent phone presence, etiquette and professionalism
  • Must be able to multi-task while remaining flexible, with attention to detail and have the ability to meet deadlines with minimal supervision
  • Proficient in Microsoft Word, Outlook, PowerPoint, and Excel
  • Knowledge of all basic office equipment required
  • Excellent verbal and written communication skills
  • Strong organization and time management skills
  • Detailed Oriented - Pays attention to multiple details and multiple tasks while minimizing errors
  • Ability to perform complex administrative tasks; an understanding of contract compliance requirements considered helpful
  • Culturally sensitive and able to work with a multicultural client/customer population
  • Ability to work as part of a team and maintain professional boundaries

Responsibilities/Essential Functions:

  • Provide general administrative support and assistance for multiple programs
  • Answer phones, direct calls and provide assistance to clients and staff
  • Provide general information and referral
  • Sort and distribute mail and other printed materials
  • Prepare check requests
  • Room scheduling and calendaring of activities
  • Obtain client intake and referral information; screen referrals and direct callers for further intake procedures
  • Assist with the compiling of statistics for funding sources and assist in the reporting process
  • Responsible for Inventory and ordering supplies
  • Assemble and maintain client files and other service records
  • Maintain and update client database
  • Prepare charts/files for regulatory and auditor reviews
  • Prepare and run reports as needed
  • Other related duties as assigned 

Jewish Family Service is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

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Recommended skills

Coordinating
Attention To Detail
Professional Attitude
Self Motivation
Scheduling
Multitasking

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Administrative Assistant
Estimated Salary: $69K
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