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Administrative Assistant - Las Cruces, NM job in Las Cruces at UnitedHealth Group

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Administrative Assistant - Las Cruces, NM at UnitedHealth Group

Administrative Assistant - Las Cruces, NM

UnitedHealth Group Las Cruces, NM Full Time

Do you have compassion and a passion to help others? Transforming healthcare and millions of lives as a result starts with the values you embrace and the passion you bring to achieve your life’s best work.(sm)

Primary Responsibilities:

  • Open & Close Office
  • Deliveries that come in through the day (stop and log them in & let the person know they have packages or take them)
  • Travel/Rentals-Laura, Sheba & PBM’s
  • Expenses- Laura & Sheba’s
  • Supplies/coffee-Making sure everything is in stock and order any supplies requested
    • Go to Sams (Coke’s, water, plates etc)
  • Organization & Cleanliness of entire office *liaison for Western Janitorial
  • Put in Facility Help Desk tickets for office issues/furniture needed
  • Network Management Committee Mtg (NMC) -collect all contract through the month, put them together before meeting
    • Send out approved and denied contract to contracting team
    • Get any missing Information or documents needed (monthly)
    • Point of contact and send out info on how to become a provider
  • PCC- get all sign in sheets in PCC link, take role for all doctors and create invoice, send it out to Acct Payable (monthly)
  • Report/take care of- cleaning fridge, cleaning spills, restocking, maintenance request,
  • Printer issues (trouble shoot, request service call, make sure machine is working), reload paper & toner as needed
  • Check printer throughout the day and give faxes to appropriate person
  • PICs (Provider Information Change Form on ePRG)- All provider changes that need to be done
  • Mail- collect and send out mail
  • Lunch Orders- For PBMs & EP Leadership mtgs as needed
    • Buy cake, flowers, card for events
  • Scheduling Events- MSM’s (market success mtgs), Learning Summits, any WellMed gathering (book halls, go over menu, make menu labels, request studio equipment or what is needed, follow up make sure it’s all correct) *need prior approval for items over $2,500 from Joe Zimmerman
  • Strategic packages- print and sort
  • Assist in getting preparing documents for Market Meetings such as MSM, Learning Summits etc.
  • Interviews- schedule for team as needed
  • Hold Calendar for conference room & coordinate booking conference room for Office  
  • Set Up Web Ex for meetings
  • Certified Mail as needed
  • Answer the phone- filed calls/assist caller, transfer as needed to correct department
  • Process Honorariums
  • Go into Right Fax daily and pull and sort all faxes. (Fwd to appropriate PBM and/or print out to mail or have PBM drop to correlating PBM)
  • Account Payable items
  • Minutes for Meetings as needed
  • Fill out project plan updates as needed for events
  • Assist NM staff w/ copying, presentations, faxing etc.

Projects in between work:

  • Health fair shirt order/snacks purchases (Getting everyone’s size, give correct count to vendor. Make sure to stay communicated so shirts are done on time)
  • Learning session-book drs flights & coordinate travel
  • Take RSVP
    • Events (Holiday, WellMed functions)
  • Other Duties as Assigned/Needed       

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

  • High School Diploma or GED
  • 2+ years of experience of proficient use of Microsoft Office to include Excel, Word, and PowerPoint
  • 1+ years of experience of facilitating meetings, recording meeting minutes, identifying/managing action items, and developing agendas
  • 1+ years of experience managing and coordinating travel arrangements, lunch orders, RSVPs and sorting/delivering mail
  • 1+ years of experience managing an office to include open/close, office supplies, checking printers, organization, and cleanliness
  • Bilingual (Spanish)
  • Microsoft Office experience to include Excel, PowerPoint, Word

Preferred Qualifications:

  • Event Planning Experience
  • Accounts Payable Experience
  • Invoicing Experience


UnitedHealth Group requires all new hires and employees to report their COVID-19 vaccination status.


Careers with WellMed. Our focus is simple. We're innovators in preventative health care, striving to change the face of health care for seniors. We're impacting 550,000+ lives, primarily Medicare eligible seniors in Texas and Florida, through primary and multi-specialty clinics, and contracted medical management services. We've joined Optum, part of the UnitedHealth Group family of companies, and our mission is to help the sick become well and to help patients understand and control their health in a lifelong effort at wellness. Our providers and staff are selected for their dedication and focus on preventative, proactive care. For you, that means one incredible team and a singular opportunity to do your life's best work.(sm)

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.

Job Keywords: Administrative Assistant, Office Manager, Executive Assistant, Staff Coordinator, Las Cruces, NM, New Mexico


Recommended Skills

  • Agenda (Meeting)
  • Sorting
  • Agenda Development
  • Taking Meeting Minutes
  • Presentations
  • Spanish Language
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