Ref ID: 03090-9502367101

Classification: Sr. Administrative Assistant

Compensation: $27.00 to $30.00 hourly

OfficeTeam is assisting our client, one of Orange County's most prestigious design firms in their search for a highly skilled Sr. Administrative Assistant. This position provides administrative support to one Director and five Regional Managers, and other field staff including

typing correspondence, creating and maintaining files, responding to and/or sending correspondence and making appropriate copies for chronological files, answering phone inquiries, and scheduling meetings.

Support Regional Managers and Regional Directors administrative capacity with work activities
Type/draft and mail correspondence
Work with sensitive/confidential information
Create and maintain files, both hard copy and electronic
Schedule meetings/conference calls
Update and/or create spreadsheets, flyers, reports, and other documents as requested
Work with various vendors in setting up accounts for various properties as needed (Ricoh, Staples, AT&T)
Field phone calls from residents, clients, and agencies
Provide information and assistance in a professional manner
Create and update spreadsheets, fliers, reports and other documents as requested
Complete data entry and projects in a timely and accurate manner
Field phone calls from residents, clients, and agencies
Assist with making copies (in house or throughout a printed vendor) assembling enclosures, creating labels, and meeting deadlines for mailings etc.
Track insurance for vendors
Coordinate getting RM’s expense reports processed
Cover Receptionist position, including answering telephone calls, and sorting out mail during the absence of Receptionist (breaks, meal breaks, and time off)
Provide back-up support to the Office Manager and Administrative Assistant as needed
Perform a wide variety of clerical and administrative duties, copying, faxing, filing, and word processing
Assist with mass mailings and distribution of documents and mail
Assist with special projects as requested
Ordering business cards

To be considered for this Administrative Assistant role, you must meet the qualifications below, then send your resume to [ Email address blocked ] - Click here to apply to Sr. Administrative Assistant, then call us AFTER you've submitted your resume.