Provide assistance with administrative duties to local Employees, Area Management, Company personnel, and company venders as needed.
Essential Duties and Responsibilities:
Candidate will assist in Accounts Payable, invoice processing, expense reports, purchasing card monthly reports and Monthly budget variance reporting.
Time Reporting for company personnel and assuring that correct pay codes are used and employee time is charged to the correct accounts/work orders.
Help maintain contractual and/or service agreements and associated amendments and work in the Company’s SAP S4 Hana System.
Will assist local management and Division/Corporate groups in preparing annual budgets as well as preparing project approval files.
Assist in assuring that contractors utilized by our company are on the Approved Vendor’s listing and assist those companies whose services are required obtain a contract and inclusion on the Approved Vendors list.
Work in APPTUS or ISNetworld and be able to assist in publishing Work Offers and Contracts when needed for work. Monitor CT Verification reports as needed.
Be able to assist in employee Admin Training as needed for time reporting, invoice coding, and Expense report training, etc.
Assist in answering phones and distributing daily mail as well as maintaining office equipment and ordering office supplies as needed.
May be required to attend training and meetings out of town and some overnight travel away from home.
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:
High School Diploma
2+ years practical experience as an administrative support professional in a fast paced work environment.
Computer and office Software experience is required.
Candidate should have effective written and verbal communication skills as well as interpersonal skills to work in a collaborative environment to maintain good working relationships with others inside and outside the company.
Candidate should exhibit a sense of urgency, capable of handling individual responsibility, and willingness to accept changing priorities.
Essential Computer usage using MS Office Suites and having the willingness and ability to learn company computer management systems that includes SAP, APTTUS, Concur, ADP E-Time, etc.
Experience in the Natural Gas/NGL/Oil industry a plus
Previous Administrative skill in the Oil and Gas Industry a plus. Associates or Bachelor degree in accounting, business administration, computer operations, and/or equivalent work experience in a related field.
Good organizational and prioritization skills, ability to multi-task, having good communication skills dealing with internal and external customers.
Being highly motivated and establishing good working relationships with co-workers, Gas Control, Engineering, Division Staff, and vendors.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Usually, normal office working conditions.
Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
Occasional overnight travel may be required.
Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.
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