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Administrative Assistant 3

Wells Fargo St. Louis Full-Time
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Job Description

At Wells Fargo, we want to satisfy our customers’ financial needs and help them succeed financially. We’re looking for talented people who will put our customers at the center of everything we do. Join our diverse and inclusive team where you’ll feel valued and inspired to contribute your unique skills and experience.

Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you.

The Law Department supports the vision, values & goals of Wells Fargo by providing expert, creative, cost-effective, and timely advice and services to all Wells Fargo businesses and support functions. We operate in accordance with the highest standards of judgment, integrity, and ethical leadership to find creative solutions that best serve our customers, prudently manage risks, and contribute to Wells Fargo’s enterprise success.

The Shared Services Administration Team of the Finance and Operations Division supports the Law Department’s team members and clients by providing high quality and timely support and delivering an exemplary and extraordinary level of customer service. We endeavor to support each other as well as all Wells Fargo team members by: demonstrating the highest level of integrity, judgment and problem-solving; focusing on ways to improve the efficiency and effectiveness of our processes and procedures; and maintaining a high level of teamwork, collaboration, and communication.

The Administrative Assistant 3 role provides administrative support to multiple attorneys, paralegals, and/or managers as determined and assigned by the Legal Manager.  Job duties consist of handling moderately complex to complex assignments as well as the routine day-to-day administrative tasks.

KEY JOB RESPONSIBILITIES INCLUDE:

• Calendaring – Manage electronic calendars; schedule meetings, appointments, conference calls
• Meeting Logistics – Prepare agendas, materials; coordinate room/equipment reservations
• Visitor Logistics – Register visitors with security, reserve visitor space, escort visitors
• Mail – Distribute incoming and outgoing mail, faxes, interoffice mail, express mail
• Copying/Faxing/Scanning/Printing – in-house or manage large jobs with external vendor
• Phone Calls – Answer, screen, take messages, or route calls appropriately
• Travel – Handle travel reservations, changes & emergency travel situations in HRG system; provide itineraries
• Expenses – Process expenses in Concur
• Office Supplies – Place orders and maintain supply rooms according to site process
• Documentation – Compile information, draft or independently prepare: internal communications; legal documents including edits, redlining; reports, correspondence; org charts; or PowerPoint presentations with charts/graphs
• Research – May assist with legal research on the Internet or Westlaw
• Invoices/Check Requests – Process or route invoices appropriately, create and submit check requests
• Matter Management – Open/Close/Maintain/Update matters electronically; pull reports
• Records Management – Maintain accurate and organized paper and electronic files
• Intake/Routing Processes – May manage intake/routing of special processes or requests
• CLE – Assist Attorney with administrative duties related to CLE courses
• Communication – Interact and act as a liaison with business clients, business partners, outside counsel, internal and external staff, expert witnesses and vendors; update share point sites
• General Processes and Procedures – Assist team members in finding information on Law Department procedures and assist with requests or inform of correct procedures
• Special projects and assignments as assigned and directed by the Legal Manager

 

 



Required Qualifications

  • 2+ years of administrative support experience


Desired Qualifications

  • Intermediate Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills
  • Ability to work effectively, as well as independently, in a team environment


Other Desired Qualifications

• Demonstrated focus, commitment, and ability to deliver great customer service
• Knowledge of legal terminology, documents, and processes
• Experience supporting a group of multiple team members simultaneously
• Experience as an Administrative Assistant/Secretary in a law firm, legal department or professional corporate business office
• Proficiency in managing multiple complex calendars, meetings, expense reimbursements, travel arrangements and itineraries
• Proficiency in articulating, communicating professionally and appropriately with confidence at all levels and across functional lines
• Proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling
• Ability to lift a minimum of 30 lbs.
• Ability to organize, pay attention to details, set work priorities, adapt to changing priorities, meet deadlines, and utilize very good judgment with the initiative and ability to resolve problems
• Ability to maintain confidentiality as well as demonstrate discretion and diplomacy
• Ability to handle multiple assignments simultaneously with accuracy and efficiency
• High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change

 



Street Address

MO-Saint Louis: 1 N Jefferson Ave - Saint Louis, MO



Disclaimer


All offers for employment with Wells Fargo are contingent upon the candidate having successfully completed a criminal background check. Wells Fargo will consider qualified candidates with criminal histories in a manner consistent with the requirements of applicable local, state and Federal law, including Section 19 of the Federal Deposit Insurance Act.

Relevant military experience is considered for veterans and transitioning service men and women.
Wells Fargo is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.


5478662
 

Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management

Location

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Administrative Assistant 3
Estimated Salary: $64K
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Job ID: 5478662

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Wells Fargo & Company (NYSE: WFC) is a diversified, community-based financial services company. Founded in 1852 and headquartered in San Francisco, Wells Fargo provides banking, insurance, investments, mortgage, and consumer and commercial finance through our many locations, ATMs, the internet (wellsfargo.com) and mobile banking. To learn more, Wells Fargo perspectives are also available at Wells Fargo Blogs and Wells Fargo Stories.

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