Icon hamburger
US
What job do you want?
Apply to this job.
Think you're the perfect candidate?
Apply Now
Thumsup

You’re being taken to an external site to apply.

Enter your email below to receive job recommendations for similar positions.
M868656ttzkzsydykhq

Executive Assistant - Office Manager

System One Pittsburgh, PA Full-Time
$40,000.00 - $60,000.00 / year
Apply Now

System One is looking for an Executive Assistant in our headquarters in the K&L Gates Building.

We are looking for a new Executive Assistant to support our executive team in our company headquarters. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, receptionist duties, and other organizational tasks, including being proficient in powerpoint presentations and more. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Executive Assistant Responsibilities:

Preparing financial statements, reports, memos, invoices letters, and other documents.

Answering phones and routing calls to the correct person or taking messages.

Handling basic bookkeeping tasks.

Maintaining client contracts.

Filing and retrieving corporate records, documents, and reports.

Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

Helping prepare for meetings.

Accurately recording minutes from meetings.

Greeting visitors and deciding if they should be able to meet with executives.

Using various software, including word processing, spreadsheets, databases, and presentation software.

Reading and analyzing incoming memos, submissions, and distributing them as needed.

Making travel arrangements for executives.

Performing office duties that include ordering supplies and managing a records database.

Experience as a virtual assistant.

Opening, sorting and distributing incoming faxes, emails, and other correspondence.

Provide general administrative support.

Executive Assistant Requirements:

Proven experience as an executive assistant or other relevant administrative support experience.

Professional level verbal and written communications skills.

Salary varies and we represent you...they want to know where you're at and what you need and we can see if it is too high or within budget.

Thanks again and please send resume and availability ASAP.

System One is looking for an Executive Assistant in our headquarters in the K&L Gates Building.

We are looking for a new Executive Assistant to support our executive team in our company headquarters. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, receptionist duties, and other organizational tasks, including being proficient in powerpoint presentations and more. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Executive Assistant Responsibilities:

Preparing financial statements, reports, memos, invoices letters, and other documents.

Answering phones and routing calls to the correct person or taking messages.

Handling basic bookkeeping tasks.

Maintaining client contracts.

Filing and retrieving corporate records, documents, and reports.

Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

Helping prepare for meetings.

Accurately recording minutes from meetings.

Greeting visitors and deciding if they should be able to meet with executives.

Using various software, including word processing, spreadsheets, databases, and presentation software.

Reading and analyzing incoming memos, submissions, and distributing them as needed.

Making travel arrangements for executives.

Performing office duties that include ordering supplies and managing a records database.

Experience as a virtual assistant.

Opening, sorting and distributing incoming faxes, emails, and other correspondence.

Provide general administrative support.

Executive Assistant Requirements:

Proven experience as an executive assistant or other relevant administrative support experience.

Professional level verbal and written communications skills.

Salary varies and we represent you...they want to know where you're at and what you need and we can see if it is too high or within budget.

Thanks again and please send resume and availability ASAP.

 

Recommended skills

Memos
Word Processor
Reports
Spreadsheets
Filing
Bookkeeping

Location

Salary Details

This salary was provided in the Job Posting.
$40,000-$60,000
Yearly Salary
This salary is within the average salary range of $29,996-$81,000 for this role in this location
Apply to this job.
Think you're the perfect candidate?
Apply Now

Help us improve CareerBuilder by providing feedback about this job: Report this job

Report this Job

Once a job has been reported, we will investigate it further. If you require a response, submit your question or concern to our Trust and Site Security Team

Job ID: BHJOB2400_146958

CAREERBUILDER TIP

For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.

By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.