We are looking for a reliable Facility / Office Admin. . He/she will undertake administrative tasks and providing back up for HR, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.
Reads and routes incoming mail to appropriate individual. Prepares outgoing mail and correspondence, including e-mail and faxes and overnight packages. Prepares cash deposits, where applicable. Composes and types routine correspondence. Answers, routes and screens telephone calls to appropriate individuals. Greets walk in traffic and scheduled visitors and escorts to appropriate area or person. Makes copies of correspondence or other printed materials. Orders and maintains supplies, and arranges for office equipment maintenance. Provides customer billing support and weekly stats support. Provides support to Payroll Dept. with Time & Attendance to poll the time clock of weekly punches and approved edits to the time cards. Uploads hours file to payroll for processing. Enters new employees to time clock and advises of any punch issues. Work closely with Corporate HR office to ensure new hire and employee separation information is sent for timely entry to respective Payroll, HR and Time & Attendance systems. Assist with coordinating benefit enrollment periods and distribution of all communications. Monitor uniform distribution and inventories. Answers, routes and screens telephone calls to appropriate individuals. Participate in any related special projects or tasks that may arise.
Ability to handle the stress of a fast-paced eight hour shift.
Ability to learn PC skills and apply knowledge.
Ability to concentrate on detail.
Minimum typing speed of 45 WPM.
Reports to work on a regular and timely basis.
Ability to lift 70 lbs. No exceptions.
Prior office experience that reflects a high level of responsibility, urgency and the ability to quickly grasp and implement new concepts.
Ability to work both independently and in a collaborative environment
Attention to detail and exceptional organizational and time management skills
Ability to prioritize and meet time sensitive deadlines
Associate's degree in related field preferred. Two- three years experience as an Admin or related field. Ability to work rotating shifts including weekends (i.e. Friday, Saturday and Sunday), holidays and days off. Ability to read, write, fluently speak and understand the English language. Excellent verbal and written communication skills. Strong computer skills; proficient in MS Office applications; Strong knowledge in Excel.