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Executive /Administrative Assistant

Experis • New York, NY

Posted 1 month ago

Job Snapshot

Contractor
Accounting - Finance, Banking - Financial Services
Admin - Clerical

Job Description

Experis IT, the professional division of the ManpowerGroup, invites you to join our 13,000+ consultant team today. We offer a large national presence, high stability, and tremendous remarket capabilities. We are currently seeking an Administrative Assistant for our Fortune 500 client located in Midtown Manhattan.

Executive / Team Assistant

Job Description: The primary role is to provide a combination of senior level administrative support, monitor ongoing reporting requirements and technical issue resolution. The successful candidate will have the ability to work well under pressure while maintaining a high level of
professionalism, as well as have the confidence to make informed judgment calls and be self-motivated.

Responsibilities:
Provide high quality administrative support to a team of Senior and Junior bankers including a Vice Chairman
Proactively manage diary, scheduling/coordinating internal and external meetings, conference calls and video conferences across multiple time zones; liaising with assistants from multiple teams across the firm and ensuring forward planning for meetings, events and deliverables
Answer phone calls, field messages, and deal with general inquiries
Book heavy travel and prepare expense reports in compliance with expense policy and procedures and in a timely manner
Review and handle incoming and outgoing correspondence
Order supplies, maintain files (paper & electronic) and other confidential information; coordinate new hire requirements
Handle and maintain confidential files in accordance with firm policy
Coordinate Management meetings and Global team calls; scheduling, preparing agendas, distributing meeting documents
Complete ad-hoc projects as necessary
Basics:
Professional, flexible and positive attitude
Strong verbal and written communication skills, ability to interact comfortably with individuals at all levels
Excellent organizational skills with ability to prioritize responsibilities as appropriate; identify problems and seek solutions
High level of accuracy and strong attention to detail
Proactive, able to work independently to ensure all tasks are completed in a timely and orderly manner
Team player, able to collaborate with team members to achieve firm goals
Strong knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook)
Volunteers willingly to assist others, or assist as requested, based upon workload
Ability to multi-task
Prior experience in the Investment Banking Industry
A college degree is preferred

Experis is an Equal Opportunity Employer (EOE/AA)

Job ID: FOX_11401125
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