This position will require a highly organized, detail-oriented individual to coordinate the administrative activities of our office while assisting with the daily activities of the Department’s various functions.
Duties and Responsibilities
Works independently and within a team on special projects. Prepares financial, statistical, narrative and / or other reports as requested by Director of Production
Reconciles department invoices for approval and processing
Responsible for all division mail, ordering office supplies, maintaining division phone roster, expense reports, etc…
Provides administrative support to Production Department
Supports Divisions various tasks related to sales and settlements
Assists new employees in completing new hire paperwork
Answers and directs all office phone calls
Handles interoffice mail and packages
Gathering, organizing and reporting Department’s production metrics
Capturing, entering and reporting Department’s Customer Service information
Entering and providing management with accurate projections and reports in G3
Maintaining accurate BuildPro entries as directed by Director of Production
Other duties as apparent or assigned
Knowledge and Skills
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple tasks
Must have high level of interpersonal skills to handle sensitive and confidential situations.
Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, PowerPoint)
Detail orientedand organized
Problem solving and research skills
Time Management skills a must!
Education and Work Experience
Bachelor’s degree preferred
1-3 years prior administrative office experience preferred
Previous homebuilding experience is preferred, but not required
Complex Problem Solving
Attention To Detail
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Job ID: DF194
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