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  • Atlanta, GA

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Legal Secretary, Senior

City of Atlanta • Atlanta, GA

Posted 1 month ago

Job Snapshot

Experience - 1 to 2 years
Other Great Industries
Admin - Clerical, Legal Admin, Legal

Job Description

Position Expires 5-23-2019

General Description and Classification Standards
Individuals in this position provide legal secretarial support to the staff of the assigned department. Duties include, but are not limited to: answering the telephone; typing letters, memos, reports, and other legal documents; and performing special projects as assigned. 

This is a skilled level capable of carrying out most assignments typical of the position or specialty with limited guidance or review.  

Supervision Received
Works under direct supervision.

Essential Duties & Responsibilities                         
These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.  May perform other duties as assigned.

Performs case file management. Files electronic motions, briefs and other legal documents with the District Court and converts files into PDF format. Downloads electronically filed documents into the department's document recovery system software. 

Creates or sets-up standard file folders for new litigation cases; creates and updates an index of all court documents, pleadings, motions, Certificates of Service, and correspondence. Coordinates and assists deputy with payroll processing documentation for attorneys and support staff employees (Kronos). Receives the public and answers questions. Responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons. Provides coverage for front desk/receptionist area. Transcribes tapes and/or notes from meetings into prescribed format.

Creates graphs, charts and other statistical information from raw data bases pertaining to outside counsel invoices and submits invoices for payments. Provides technical assistance and training to staff on matters related to the business, technology, and operational activities of an assigned organizational unit. Coordinates travel which includes obtaining reimbursements related to travel including air travel, car rentals, hotel rooms, and registrations for workshops, seminars, and conferences.

Decision Making
Follows standardized procedures and written instructions to accomplish assigned tasks.

Leadership Provided
None.  May oversee temporary or contract workers as needed.   

Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully.  It is not an exhaustive list.

Knowledge of basic administrative and/or office tasks; knowledge of legal terminology; knowledge of Microsoft Office Word, Excel, and PowerPoint.

Basic arithmetic and verbal skills; basic computer skills, e.g. data entry, email, text processing; typing speed of at least 50 words per minute (WPM).

Ability to maintain files; ability to review forms and documents for appropriate action, e.g. filing, sorting

Minimum Qualifications – Education and Experience
One year of college or technical/vocational courses and/or certification.

One year of working in a legal environment or related work experience, may be paid or volunteer, part time or full time(or equivalent combination of education and experience).

Preferred Education & Experience
Associate’s degree and one to 2 years' of highly related work experience in a legal environment. 

Licensures and Certifications
None required.

Essential Capabilities and Work Environment
Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.

Job:  23600
Primary Location:  true
Organization:  false
Working Location:  false
Shift:  false
Forecasted paid hours per shift:
Forecasted paid hours per week:  true!$!ftlerrors
Employee Status:  descRequisition.size
Job ID: 191144
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