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Administrative Assistant with Prominent Law Firm

Ultimate • Columbia, MD

Posted 2 months ago

Job Snapshot

Full-Time
$35,000 - $40,000/Year
Legal
Admin - Clerical

Job Description

Ultimate Staffing is currently seeking an Administrative Assistant for a prominent law firm in Howard County. The firm is within walking distance of restaurants, shopping, and fitness centers! Pay rate is based upon experience but ranges between $35,000-$40,000 annually [direct hire or temp to permanent potential]. This organization is seeking an individual who is interested in growing with the firm, and who is looking for a launchpad for their professional career.  This position requires an individual with a high-level of self-motivation, a strong sense of responsibility and has demonstrated ability to multi-task and perform tasks independently. This position regularly handles matters of a highly confidential and sensitive nature. Ultimate Staffing is a part of the Roth Staffing family of Companies, which is the largest privately held staffing companies in the country. We are proud to be the only staffing company recognized with all the industry's top awards.  Responsibilities:    • Answering phones, greeting visitors and creating a welcoming and professional atmosphere  • Assisting with the scheduling, coordinating and confirmation of new client consultations  • Scheduling, coordinating, and confirming client appointments, conference calls, mediations and attorney appointments, reserving rooms offsite when needed  • Drafting and editing routine correspondence and editing/formatting other legal documents in Microsoft Word, Excel and Adobe Acrobat  • Assisting with the administration of internal processes and protocols  • Updating client documentation and information via internal case management systems, Outlook Calendars and client files  • Maintaining positive external client relationships  • Organizing and booking travel for the attorneys and management team  • Coordinating and managing special projects, including those that require working collaboratively with staff, ensuring projects goals and deadlines are met, this includes marketing initiatives and special events  • Assisting with re-stocking and ordering supplies as needed  • Tracking mail, logging and distributing to the team per protocols, assisting with mailing, filing and scanning of legal documentation  • Ensuring shared space and conference rooms are presentable to guests and visitors, coordinating with property management to schedule repairs, etc.  • Other duties as assigned  The minimum requirements for the Administrative Assistant position include: • High School Diploma or Equivalent • Minimum 2 years of experience in a professional environment • Proficient in Microsoft Outlook and Excel  Job Requirements:  • Attention to Detail • Strong Communication Skills  • Strong Interpersonal Skills  • Proficient in Microsoft Systems  • Highly Organized  • Ability to Multi-Task    We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Requirements

•Attention to Detail •Strong Communication Skills •Strong Interpersonal Skills •Proficient in Microsoft Systems •Highly Organized •Ability to Multi-Task
Job ID: JO-1903-54043
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