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  • Huntsville, AL

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Administrative Aide

PARSONS • Huntsville, AL

Posted 3 days ago

Job Snapshot

Experience - 5 to 8 years
Degree - High School
Other Great Industries
Admin - Clerical

Job Description

Administrative Aide

Huntsville, AL

The Administrative Aide will performs a variety of routine and nonroutine administrative, clerical, data collection, and report writing tasks specific to the group assigned.

Other Role Responsibilities:

•Prepare and track Purchase Requests/Orders using CostPoint
•Place orders using a company purchase card
•Track all purchase card orders and reconcile statements monthly
•Gather and verify data; review and combine this information into established reports for use within and outside the unit. Reports may be in spreadsheet or graphical formats, or narrative-style word documents.
•Obtain data for completion of the department’s budget and prepare associated reports.
•Work closely with immediate supervisor in tracking timeliness of various reports and preparation of documents related to personnel actions, contract deliverables, performance appraisals, etc.
•Take, prepare, and publish meeting minutes
•Convert hard copy documents to digital files (.pdf); organize and create electronic files for reference and audit purposes. On request, create, proofread, and edit MS Word, PowerPoint, and/or Excel documents.
•Provide front desk support to include: answering and re-directing phone calls; greet and receive guests and ensure they are signed in and properly badged to enter the facility.
•Plan, organize, and coordinate meetings and events for various group sizes including, but not limited to scheduling and preparing conference rooms, inviting attendees, ordering refreshments, and ensuring technological support as required.
•Assist in arranging travel to include processing final travel expense reports.
•Establish and maintain records of equipment, including a log of service dates, authorized users, etc.
•Perform other duties as assigned.

Education and Experience:

Position required HS Diploma and 5-8 years of applicable experience. A Bachelor's Degree in Business highly preferred with 1-3 years of experience.

Other Requirements:

•Strong computer skills including a strong proficiency in MS Excel
•Working knowledge of CostPoint
•Exceptional attention to detail and effective, personable communication skills.
•Candidate must be able to work autonomously and in a team environment.
•Clearance: U.S. citizenship required. 

***Requires an active Secret clearance***

Job ID: 57235
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