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Admin Coordinator at Voca

Admin Coordinator

Voca Portland, OR Full Time
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Voca has an immediate opening  available for  Admin Coordinator  professionals in Portland, OR! If you are interested, please forward your resume to Angie Le at [ Email address blocked ] - Click here to apply to Admin Coordinator and call her at
503.714.3009
. Thanks!

Position Details 

Job Description/Qualifications
 
  • Admission: 
    • Review daily EPIC patient list
    • Reviews Admitting/IVS comments in EPIC and enters authorization number, approved length of stay, clinical review due date, and insurance company UR contact information in Payor Comm of EPIC.
    • Calls appropriate OHSU or outside personnel to locate missing authorization number, approved length of stay, clinical review due date, and insurance company UR contact information
    • Determines available vendors outside of hospital resources
      • Continuous Stay: 
        • Determines payer coverage, benefits, and preferred vendors/providers for specific discharge needs
        • Reports identified QA/PI issues to appropriate person
        • Collects and organizes data related to clinical condition and treatment plan for use in utilization review
        • Faxes clinical information to third party payers, when allowed by payer, in order to obtain authorization for continued stay. Notifies Case manager when phoned clinical information is required.
        • Reviews EPIC work lists and reports for retro reviews and facilitates information as needed, then documents in Epic 
        • Facilitate initiation of other appropriate services such as meal cards, AFS checks, family housing, etc.
      • Hospital Discharge and Outpatient Setting:
        • Follow the patient’ s progress with the multidisciplinary team 
        • After potentials needs are discussed with the Case Manager and patient coordination will start to help facilitate all necessary arrangements.
        • Calls, photocopies, faxes, or mails clinical and/or referral information for post-acute services to: 
          • Home Health and Hospice agencies
          • Infusion vendors
          • DME vendors
          • Transportation vendors
          • SNF, ICF, AFH, RCF, and Assisted Living facilities
          • Shelter operators
          • Outside Case Managers
          • Medicaid Caseworkers
          • Insurance companies
      • Types letter of medical necessity, if needed
      • Follow up with referrals/ insurance companies
      • Document all services arranged, referrals and continuous updates.
      • Attend multidisciplinary rounds to pace the patient’ s case with the case manager to proactively discharge coordinate
      •   Arrange follow up appointments post discharge including new, PCP, specialties, lab, radiology, etc.
      • Other duties related to discharge without a requirement of a license  
    • Miscellaneous: 
      • Supports budget analysis needs of director
      • Processes payments/deposits for patient care needs (Oracle, Journal Entries, disbursements and depots)
      • Creates and maintains forms and databases needed 
      • Assists with back-up for CM clerical staff, as needed
      • Participates in orientation of new employees
      • Length of stay reporting/data extraction
 
 

Shift
  • M-F, 8: 30a-5p

Voca: The Spirit of Work


IND-PF
 

Recommended Skills

Hospitals
Utilization Management
Reports
Medicaid
Hospice
Authorization (Medical)

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