Voca has an immediate opening available for Admin Coordinator professionals in Portland, OR! If you are interested, please forward your resume to Angie Le at [ Email address blocked ] - Click here to apply to Admin Coordinator and call her at
Review daily EPIC patient list
Reviews Admitting/IVS comments in EPIC and enters authorization number, approved length of stay, clinical review due date, and insurance company UR contact information in Payor Comm of EPIC.
Calls appropriate OHSU or outside personnel to locate missing authorization number, approved length of stay, clinical review due date, and insurance company UR contact information
Determines available vendors outside of hospital resources
Determines payer coverage, benefits, and preferred vendors/providers for specific discharge needs
Reports identified QA/PI issues to appropriate person
Collects and organizes data related to clinical condition and treatment plan for use in utilization review
Faxes clinical information to third party payers, when allowed by payer, in order to obtain authorization for continued stay. Notifies Case manager when phoned clinical information is required.
Reviews EPIC work lists and reports for retro reviews and facilitates information as needed, then documents in Epic
Facilitate initiation of other appropriate services such as meal cards, AFS checks, family housing, etc.
Hospital Discharge and Outpatient Setting:
Follow the patient’ s progress with the multidisciplinary team
After potentials needs are discussed with the Case Manager and patient coordination will start to help facilitate all necessary arrangements.
Calls, photocopies, faxes, or mails clinical and/or referral information for post-acute services to:
Home Health and Hospice agencies
SNF, ICF, AFH, RCF, and Assisted Living facilities
Outside Case Managers
Types letter of medical necessity, if needed
Follow up with referrals/ insurance companies
Document all services arranged, referrals and continuous updates.
Attend multidisciplinary rounds to pace the patient’ s case with the case manager to proactively discharge coordinate
Arrange follow up appointments post discharge including new, PCP, specialties, lab, radiology, etc.
Other duties related to discharge without a requirement of a license
Supports budget analysis needs of director
Processes payments/deposits for patient care needs (Oracle, Journal Entries, disbursements and depots)
Creates and maintains forms and databases needed
Assists with back-up for CM clerical staff, as needed
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Job ID: JPC - 19889
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