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  • San Francisco, CA

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Assistant Facilities Manager

JLL • San Francisco, CA

Posted 10 days ago

Job Snapshot

Other Great Industries

Job Description

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 77,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

What this job involves:

Site and Vendor Management:

  • Manage the site in accordance with all agreed policies, procedures and contract scope.

  • Assist with vendor management for maintenance of janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and others defined within the portfolio of respective sites.

  • Support the sourcing SME and area/site managers through the vendor contract procurement process

  • Ensure all vendors are in compliance with contract and all insurance requirements are met

  • Ensure compliance with all health and safety, environment and risk management policies and procedures in conjunction with the area/site manager.

  • Coordinate internally with other teams which may include fitness, food services, security and capital projects.

  • Support the site and area manager in the implementation of short and long-term projects for the client.

  • Any other activities to support site operations, including, but not limited to: moves/reconfigurations, events, safety, reception and mail services

Client Relationship Management:

  • Proactively develop and manage client relationships ensuring that expected service levels are achieved.

  • Comply with all requirements of the client contract and meet or exceed key performance indicators.

  • Deliver an exceptional quality of service to the client, as reflected by client feedback.

  • Support the implementation of innovative programs and processes that reduce short and long term operating costs and increase productivity.

Finance Management / Cost Control / Profitability:

  • Assist the area/site manager to achieve or exceed financial targets and key performance indicators.

  • Assist with the annual budgeting and quarterly forecasting processes for the site/s as well as prepare monthly spend reports (actual vs. budget, variance etc.)

  • Manage vendor purchase orders, invoices, and payments

  • Help to develop and approve the annual capital plan for each building, interfacing closely with the client

  • Actively support an environment of teamwork, co-operation, performance excellence and personal success.

  • Proactively manage the site operations team

  • Participate in performance management program, and personal development planning

  • Act as an ambassador for JLL by behaving consistently with cultural and ethical requirements

Leadership/Staff Management

  • Lead, manage, develop and supervise a professional friendly,  creative, energetic, and detail oriented team in the delivery of extraordinary events

  • Provide excellent onboarding, training, and team building

  • Actively support an environment of teamwork, co-operation, performance excellence and personal success

  • Participate in the individual performance management program and personal development planning for members of the team

  • Align with facilities leadership team as a manager and act in a manager capacity for anything at the site/s

  • Act as an ambassador for JLL, adopting and maintaining the firm’s core values of Teamwork, Ethics and Excellence

Sound like you? To apply you need to have:

  • Associate's or Bachelor’s degree in Facilities, Property, Business or related field desirable.

  • Minimum 2 years of supervisory experience in facilities management or related field.

  • Proficient in a range of information technology tools and platforms.

  • Strong analytical, organizational and presentation skills.


JLL Privacy Statement

When you visit JLL websites, JLL may collect information related to those visits, without you actively sending that information. This information may include, for example, the internet browser you are using, your access device’s operating system, the language in which that system presents information to you, your IP (Internet Protocol) address, the web search that took you to the JLL website, the web pages and advertisements displayed to you, and the links you click on.

For additional details please see JLL's Global Privacy Statement or our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

Job ID: REQ19425
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