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  • Philadelphia, PA 19107

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Administrative Assistant - University of Pennsylvania- Custodial

Aramark • Philadelphia, PA

Posted 7 days ago

Job Snapshot

Full-Time
Other Great Industries
Admin - Clerical

Job Competition

24

Applicants

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Job Description

Overview:

About Aramark
Aramark (NYSE: ARMK) proudly serves Fortune 500 companies, world champion sports teams, state-of-the-art healthcare providers, the world’s leading educational institutions, iconic destinations and cultural attractions, and numerous municipalities in 19 countries around the world. Our 270,000 team members deliver experiences that enrich and nourish millions of lives every day through innovative services in food, facilities management and uniforms. We operate our business with social responsibility, focusing on initiatives that support our diverse workforce, advance consumer health and wellness, protect our environment, and strengthen our communities. Aramark is recognized as one of the World’s Most Admired Companies by FORTUNE, as well as an employer of choice by the Human Rights Campaign and DiversityInc. Learn more atwww.aramark.com or connect with us onFacebook andTwitter.



Description:

About Healthcare Technologies

Aramark’s Healthcare Technologies business is one of the largest independent providers of healthcare technology management solutions in North America, providing tailored solutions for Clinical Equipment Optimization, IT Integration, Capital Planning and more. Through our world class Technology & Innovation Center in Charlotte, North Carolina, we underscore our commitment to providing customers with deep technical expertise and insight-driven innovation. Learn more about us by watching this video and visit us on the web.

Position Summary

Responsible for all aspects of on-site administrative duties, including general clerical, receptionist, project, and basic analytical work. Works closely with both the internal staff and client representatives in planning, analyzing and evaluating information for assigned tasks and/or projects. Adheres to instructions and corporate policies, and demonstrates professionalism with integrity in all interactions with customers and staff.

Essential Functions

Leadership

  • Demonstrates exceptional customer service and interacts effectively with customers, employees, and the broader health care community.
  • Assists in maintaining departmental personnel records, and provides personnel information as needed.
  • May supervise departmental clerical employees or assist in checking and assigning work.
  • Consults with higher level authority for resolution of difficult issues.

Service

  • Processes equipment ads and equipment deletions in CMMS.
  • Assists with ordering, shipping, and receiving of parts and supplies.
  • Submits and researches invoices and purchase orders.
  • Processes monthly invoices, send to client, and ensure receipt.
  • Assists with bi-monthly Environment of Care (EOC) reports.
  • Answers phones, and routes calls through appropriate channels.
  • Runs company errands to post office and office supply store.
  • May be responsible for meeting set up and preparation, and taking of meeting minutes.
  • Compiles ad hoc reports for healthcare facilities/customers.
  • Responsible for filing of client documentation, such as vendor documents or work orders.
  • Responsible for data entry and analytical work.
  • Provides clerical support for district or region as needed.

Operational Quality

  • Seeks to improve efficiency of daily shop operations.
  • Makes decisions based on clear instructions and operational rules and procedures.
  • Shows initiative, follows established procedures, and works in a safe manner.
  • Prioritizes work load effectively.

Deliver Financial Commitments

  • Maintains up to date accounts payable and receivable.
  • May be responsible for completing payroll for their facility.
  • Maintains timely, accurate and thorough documentation required by management, as outlined in current policies and procedures.
  • Demonstrates initiative and concern for planning, time utilization and cost containment
  • Intermediate knowledge of Computerized Medical Maintenance System (CMMS).



Qualifications:

Knowledge, Skills and Abilities

  • Excellent oral and written communication skills.
  • Knowledge of applicable trade areas.
  • Listening skills.
  • Organizational skills.
  • Computer skills (MS Word, Excel, Outlook required).
  • Results oriented.
  • Attention to detail.
  • Good customer service skills.
  • Maturity, self-development, and integrity.
  • The ability to read and understand information and ideas presented in writing.
  • Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Intermediate knowledge of Computerized Medical Maintenance System (CMMS).

Education & Experience

  • High School Diploma/GED required.
  • 1-3 years previous administrative or office experience preferred.
  • Equipment
  • Should have a general working knowledge of computers, Microsoft Office, printers, fax machine, telephone, and photocopier.

Travel Requirements

  • Little to no travel required.




Aramark is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer – Minority/Female/Disability/Veteran

Job ID: 6877_225043
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