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PRINCIPAL ADMIN. COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - CLERICAL - WARNER ROBINS, GEORGIA at Southwest Research Institute

PRINCIPAL ADMIN. COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - CLERICAL - WARNER ROBINS, GEORGIA

Southwest Research Institute Warner Robins, GA Full-Time
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Who We Are:

Electronic Warfare Systems Engineering Section of the Electronics Integration and Cyber Technology Department in the Defense and Intelligence Division of Southwest Research Institute.

Objectives of this Role:

  • Support team meetings and taking minutes, creating spreadsheets, approving invoices, updating schedules, overseeing administrative duties, and creating project/process documents
  • Set up project directory structures, project files, Unit Development Folders, and deliverable tracking setting up/maintaining project tracking tools, assisting with financial and personnel related activities
  • Develop, manage, and monitor subcontractors to ensure compliance
  • Sett up material purchasing tracking, travel tracking per customer requirements, invoice tracking, cost tracking, and reviewing project staff monthly project charges in support of monthly status reports
  • Assist with proposal preparation, whitepapers, budgetary submissions and client briefings as directed
  • Assist with the preparation and delivery of project deliverables

Daily and Monthly Responsibilities:

  • Attend all program management meetings and keep records of discussions and actions taken
  • Assist PM with any administrative duties that are needed to execute the program and track cost schedule and performance information
  • Set up folder structures for program and maintain. Set up spreadsheets for tracking budgets, cost incurred, commitments, tracking actuals, invoices, labor, material, subcontracts, travel, etc.
  • Approve material requests, track against spend plan, Approve Invoices for subcontractors, track against plan.
  • Assist with and advanced spreadsheet development for financial tracking.

Requirements:

  • Requires a high school diploma or equivalent
  • 10 years experience with Government contracting administration to include contract data items, financial tracking/reporting, and contract setup/monitoring
  • Excellent communication skills and proficiency in assisting management with problem solving, personnel administration, and time management
  • Knowledge of Government proposal process and administration is a plus
  • Experience with Serena Team Track is a plus.
  • Government Contracts Project Administrative or related duties
  • Experience assisting with tracking the execution of Government contracts and ensuring compliance
  • Microsoft Excel, Microsoft Word, Microsoft PowerPoint, & Microsoft Project proficient
  • A valid/clear driver's license is required


Special Requirements:

Work assignment is in Warner Robins, Georgia. Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Applicant must be a U.S. citizen.

Job Locations: Warner Robins, Georgia

Military Friendly: Your military experience may apply to this position
For more information about this division, visit the [ Link removed ] - Click here to apply to PRINCIPAL ADMIN. COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - CLERICAL - WARNER ROBINS, GEORGIA home page.
An Equal Employment Opportunity/Affirmative Action Employer
Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disabled/Veteran
Committed to Diversity in the Workplace
 

Recommended skills

Project Files
Scheduling
Microsoft Power Point
Microsoft Word
Time Management
Complex Problem Solving
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Job ID: 16-01082

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