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  • Troy, MI

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Financial Crimes Administrative Assistant

FlagStar Bank • Troy, MI

Posted 1 day ago

Job Snapshot

Full-Time
Other Great Industries
Admin - Clerical

Job Description

The Financial Crimes Unit is part of Flagstar Bank’s (the Bank) second line of defense in the Bank’s quest to provide an effective BSA/AML program. The Financial Crimes Assistant is responsible for supporting the Financial Crimes Unit overall and reports directly to the BSA/AML Compliance Director. This position is responsible for managing several integral processes within the department, including the account closure process, the law enforcement and subpoena response process, Remote Deposit Capture and Vendor Risk reviews, data entry for specific alerts into Actimize (e,g., 314(b), STF, MFIU, and law enforcement referrals), screening of 314(a) and Special Measures lists against the Bank’s customer base, review of the tracking spreadsheets for Investigations, and arranging logistics for new hires in the department. The Financial Crimes Assistant will frequently need to interact with a diverse group of federal agencies, regulators, law enforcement groups, and other external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload, and recommend improvements in office practices or procedures. Additional daily assignments involve coordinating meetings and conferences, monitoring and tracking department training, managing several department e-mail inboxes, recording minutes for all department meetings, processing invoices and expense reports, maintaining office supplies, coordinating mailings, and working on special projects as assigned by the BSA/AML Compliance Director. The Financial Crimes Assistant will also respond to non-routine correspondence and assemble highly confidential and sensitive information.

  • (50% of time) Manage multiple FCU processes including account closures, law enforcement and subpoena requests, Remote Deposit Capture and Vendor Risk reviews, Actimize data entry for certain alerts (i.e.314(b), STF, MFIU, and law enforcement referrals), and screening of 314(a) and Special Measures lists against the Bank’s customer base.
  • (30% of time) Review tracking spreadsheets for Investigations, monitor and track department training, manage several department e-mail inboxes, arrange logistics for new hires in the department, and work on special projects as assigned by the BSA/AML Compliance Director.
  • (20% of time) Coordinate meetings and conferences, record minutes for department meetings, process invoices and expense reports, maintain office supplies, coordinate mailings, manage calendar, meeting scheduling, telephone calls and travel arrangements for the BSA/AML Compliance Director.

Job Requirements:

  • Bachelor’s Degree Preferred (Business Administration, Criminal Justice, or related)

  • Two or more years of financial industry, BSA/AML, Financial Fraud, or related experience
  • Five or more years of administrative or legal administrative experience
  • Competency in Microsoft Office products
  • Ability to multi-task and set priorities
  • Ability to work independently with minimal supervision
  • Ability to display a high level of confidentiality
  • Positive attitude, enthusiasm, professionalism, and strong work ethic with high level of integrity and ethics.
  • Outstanding written and verbal communication skills with demonstrated ability consulting with all levels of an organization
  • Team-oriented, great at problem solving, able to juggle multiple priorities and excel in a dynamic and fast moving environment

Internal Use Only: I-hrly

Job ID: 04932
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