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- Arlington, VA
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Financial Management Analyst III
Olgoonik • Arlington, VA
Posted 1 month ago
This position is located in Resource Management (RM) under the Front Office of the Domestic Operations Directorate (DO), Bureau of Diplomatic Security (DS). This position reports to and supports the DS/DO
Senior Resource Management Officer as well as tributary support to the Chief Financial Officer, the directorate’s senior management, and the program directors and branch chiefs, regarding the administration of resources allocated to the directorate. RM provides expert guidance on a wide range of resource management issues specific to law enforcement, counterintelligence, visa/ passport fraud (and other criminal investigations), protection of personnel and facilities, and the overseas program mission of the
Directorate. Budget Formulation/Planning Analyst interprets legislation and regulations as it relates to appropriations and provides advice and assistance in complying with approved budgets, financial plans, the use of funds, and staffing.
- Liaise between 26 DO program offices, the Office of the DS Comptroller, and internal and external partners and stakeholders to ensure effective support for the mission of DO, DS, and the Department;
- Analyze budget proposals, financial reports, cost analysis, justifications and strategic plans for the development of future operating budgets;
- Prepare the annual spending plan of $200M+, consisting of multiple appropriations, fee-generated revenue and reimbursed funds;
- Propose recommendations to the Senior Resource Management Officer based on previous year’s allocation/obligations and the Department’s goals;
- Monitor financial data against plans, forecasts, and budgets; track bum rates of allocated funds; and aid in reporting status to the Senior Resource Management Officer and program managers as appropriate;
- Evaluate budget data against baseline documents to ensure proper execution of transactions/authorizations;
- Utilize financial plans, execution targets, and requirements of programs to analyze issues that impact efficiency, effectiveness, and productivity of the organization and programs;
- Provide reports to the Senior Resource Management Officer on budget allocations, expenditures, obligations, and transfers;
- Make fiscally based recommendations for corrective actions and spending solutions;
- Interpret and administer organizational policy/fiscal guidance in accordance with guidance issued by the Office of the DS Comptroller, agency guidance, and Congressional language;
- Prepare financial briefing materials and aid in delivering presentations to senior and executive management;
- Liaise with the Office of the DS Comptroller, other program offices within the Bureau, the Department’s Office of Acquisitions Management, and client vendors to identify the status of prior year obligations, close contracts and de-obligate unliquidated funds;
- Assist program managers in negotiating the financial terms and conditions of interagency agreements that are used to collect and disburse reimbursed funds;
- Develop documentation in support of interagency agreements and facilitate the documentation process;
- Track collections and payments of reimbursed funds in accordance with the terms and conditions of the agreements, statutory authority, and appropriations law;
- Coordinate mid-year and end of year data calls for assigned programs;
- Independently generate routine weekly, monthly, and quarterly financial performance reports for submission to the Senior Resource Management Officer;
- Generate ad hoc financial performance reports either as requested by the Senior Resource Management Officer, or from self-initiated anticipation of internal or external requests for information and/or proactive analytical basis;
- Participate in the development of annual performance measures for assigned programs and make recommendations to enhance the effectiveness of qualitative and quantitative analyses;
- Develop reports and responses for the Office of Management and Budget, Office of Inspector General and Congressional inquiries;
- Develop guidance for program offices based on Office of Management and Budget policies and procedures;
- Receive requests from program offices for new or expanded programs and services, review for complexity, adherence to spending authorities, and budget levels, coordinate with program offices to draft justifications for requests, and provide recommendations to the Senior Resource Management Officer for review;
- Aid in presentations delivered to a variety of audiences to defend requests for corresponding increases to resource levels;
- Create and approve purchase orders, contract renewals and travel authorizations for program offices;
- Record and monitor all allocations and obligations for assigned programs in Excel spreadsheets.
- Reconcile obligations of multiple appropriations using Excel and a variety of government-wide financial management systems;
- Process and monitor payment of 30-40 invoices a month and resolve any discrepancies with client vendor;
- Conduct bi-yearly program reviews and cash fund audits at eight program offices;
- Provide representation for the DO/RM office during planning meetings internal and external to the Bureau to keep abreast of financial information and updates;
- Generate, update, and maintain Standard Operating Procedures (SOP).
There are no supervisory duties.
Education and/or Experience:
- Bachelor’s degree from an accredited institution in Accounting, Finance, or Business Administration and four (4) years of specialized experience, or eight (8) years of specialized experience;
- Demonstrated experience of accounting theories, practices, regulations, and financial concepts relative to profitability and financial ratios;
- Must have already completed the Principles of Appropriations Law (PA-215) course or must complete the course within 90 days of hire, subject to class availability and at company expense
Knowledge, Skills, and Abilities:
- Knowledge of Federal policies and procedures regarding funding, obligations, and executions for appropriated, reimbursed and fee-generated revenue;
- Knowledge of Federal Appropriations Laws and the US Government fiscal and budget process, policies, and procedures;
- Ability to prepare contract actions, funding increases, and realignments for commitment and obligation;
- Ability to track, maintain, and reconcile spreadsheets and databases for commitments, obligations, and expenditures;
- Ability to track financial operations in support of procurements, travel, and project funding;
- Ability to provide regular reporting of current budgets, to include status explanations, end of the year closeout reports, and audit reporting details;
- Ability to aid in providing justification for new budget items;
- Excellent written and oral communications skills, and the ability to interact with individuals at all levels, possibly under pressure situations;
- Ability to develop and maintain positive and productive relationships in order to represent the office during planning meetings as appropriate;
- Proficiency in Microsoft Suite, including MS SharePoint.
- Excellent, timely, and precise organizational skills and multi-tasking abilities;
- Possess a flexible, team-oriented approach to work;
- Excellent ability to work independently, with minimal supervision, and multi-task in a high volume environment.
Certificates, Licenses, Registrations:
TOP SECRET Clearance Level Required
- Must have a current US Government TOP SECRET Personnel Security Clearance
- Must have a current US Government Single Scope Background Investigation (SSBI) (less than 4-1/2 years old) or be able to successfully complete a U.S. government administered Single Scope Background Investigation.
- Must be a U.S. Citizen.
- Must be eligible for and able to obtain and maintain required Security Clearance/access approvals.
The physical demands that will be required inside the work place and for the position. Must lift, will sit, answer the phone, type on a keyboard, move files, etc.
Travel is not anticipated, but could be required.
Work is in a standard office environment.