Skip navigation
Unable to save this job. Please try again later.

{msg}

Email this Job to Yourself or a Friend

To begin the application process, please enter your email address.

Company Contact Info

  • Montclair, NJ 07043

Already have an account?

Sign in to apply with your saved resumes.

New to CareerBuilder?

Don't have an account? Continue as a guest!

Sorry, we cannot save or unsave this job right now.

Report this Job

Trust and Site Security Team.

Don't miss out on new jobs!

Get the latest Administrative Assistant jobs in Montclair, NJ delivered directly to your inbox. You can unsubscribe at any time.

Saving Your Job Alert

Job Alert Saved!

Could not save Job Alert!

You have too many Job Alerts!

This email address has reached the maximum of 5 email alerts. To create a new alert, you will need to log into your email and unsubscribe from at least one.

Sign Up

or   Sign In Here
Password Must Contain
• 
8 to 15 characters
• 
1 uppercase letter
• 
1 number or symbol
• 
1 lowercase letter
Cancel
Create an Account with CareerBuilder to save jobs & unlock these great features
See similar job titles and skills to help you make your next move
Upload a resume and become visible to Hiring Managers and Employers
Compare Salary Information to see where you stand amongst your peers
Easily Quick Apply to jobs with just one click!

Email Send Failed!

Administrative Assistant

Weichert, Realtors® • Montclair, NJ

Posted 1 month ago

Job Snapshot

Full-Time
Other Great Industries
Admin - Clerical

Job Description

Weichert Co. is hiring an Administrative Assistant in Upper Montclair, NJ. The Administrative Assistant will provide support for one of our busy sales offices. This position is responsible for providing day to day operational assistance to the sales manager as well as overseeing all office administration duties. Job responsibilities include, but are not limited to, the following:
* Oversees overall office administration
* Supervises operation of Secretarial /Processing Dept.
* Maintains all listing and sales transaction files in OSSii and office file copy including but not limited to daily entry/updates, processing of escrow deposit monies, placing property advertising.
* Maintains the office advertising placements and weekly/monthly advertising budgets.
* Assist sales associates, as needed
* Orders all supplies for entire office
* Manages a vendor file for the office
* Works directly with operations and purchasing department with regard to office supplies and vendors.
* Contacts vendors when services are needed for office equipment
* Generates check authorizations for payments to vendors, keeping paper files
* Processes new sales associate coming to Weichert licensee hiring packages, handles transfers, terminations as well as compiling sales associate documentation
* Assists sales manager and/or Regional Vice President and RVP Assistant, when needed, in preparation of reports or other items
* Prepares expense authorizations as requested by sales manager
* Distributes memos and creates paperwork, as needed, for sales associate information
* Processes settled, closed files for sales associates for submission to Central office
* Prepares classroom/meeting room and coffee for sales meetings
* Updates communications list for office
* Creates and maintains storage files for end of year business
* Keeps sales manager informed of information pertaining to actual or potential problems, as they occur, to avoid unpleasant situations
* Enter information on the Weichert Admin Site for Open Houses, updating of agent information
* Keeps conference rooms and areas in the office and customer areas looking presentable and supplied with adequate promotional material, brochures, etc.
* Collects fees from agents as applies to insurance, licensing, group activities
* Shows a willingness to work towards goals set by the sales manager, as it may apply.
* May be responsible for preparing personal marketing materials for the sales manager and sales associates to obtain property listings and new recruits and other Doors/Marketing tasks as assigned.
* Performs other duties as assigned. The ideal candidate will meet the following requirements:
* High School Diploma
* Proficient knowledge of Microsoft Office Applications
* Exceptional organizational and administrative skills, including ability to multi-task
* Must be detail oriented with the ability to follow through on special projects and all tasks assigned
* Able to work independently and proactively
* Communicates well, verbally and in writing
* Basic math; addition, subtraction, multiplication, division and fractions
* Thinks logically, willingness to hear more than one side of a situation before making a decision, able to make a decision and follow through
* Valid Driver's License, Real Estate License preferred, but not required Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
Job ID: 5000476017806
Help us improve CareerBuilder by providing feedback about this job: Report this Job.
CAREERBUILDER TIP
For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.
By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.
Don't miss out on new jobs like this
Get the latest jobs delivered to your inbox. Unsubscribe at any time.

Saving Your Job Alert

Job Alert Created

Well, this is embarrassing. We are having trouble saving your search. You can try again or come back at a later time.

Maximum Email Alerts

This email address has reached the maximum of 5 email alerts. To create a new alert, you will need to log into your email and unsubscribe from at least one.