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Job Requirements of Assistant Director of Business Services:
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Employment Type:
Full-Time
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Location:
Oklahoma, US (Onsite)
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Assistant Director of Business Services
Agency: Texas A&M University - Commerce
Department: Purchasing
Proposed Minimum Salary: Commensurate
Job Location: Commerce, Texas
Job Type: Staff
SUMMARY:
The Assistant Director of Business Services, under general direction, assists with leading on-campus operations, including campus one-card operations, student identification system and operations, University bookstore, University food services, and other external vendor contracts, including campus vending.
DUTIES & RESPONSIBILITIES:
- Provides oversight and management of auxiliary operations including review and mandated compliance of all vendor contracts.
- Provides oversight of Event Center and outsourced management company.
- Manages financial and operational planning strategies of auxiliary services and leads in special project initiatives.
- Assists Executive Director on a daily basis and fulfills essential functions in their absence.
- Assists with contract compliance and acts as point-of-contact for agents and vendors.
- Assists with administrative support for all other auxiliary services provided by the university (food service, meal plans, bookstore, beverage and snack).
- Manages auxiliary services departmental budgets and monitors expenditure of funds in budget.
- Manages revenue reporting and reconciliation of vendor receipts and payments and reconciles commission payments and preparations of payment documents to respective vendors.
- Serves as main contact and provides administrative support for all services provided by university food services including, but not limited to, meal plans, catering, maintenance, etc.
- Serves as main contact for the university bookstore and provides administrative support for all services provided.
- Serves as main contact and provides administrative support for vending services.
- Supervises and coordinates all activities and operations of the one card operations and the student identification program.
- Periodically verifies and occasionally handles cash to perform cashier function in the absence of Auxiliary Coordinator; preparing a daily reconciliation of receipts for daily deposits as needed.
- Provides oversight of auxiliary service merchant IDs as related to PCI DSS Compliance related to Transact Point of Sale (POS) devices on campus.
- Provides oversight of inventoried property related to auxiliary services, food service and campus bookstore.
MINIMUM REQUIREMENTS:
- Education: Bachelor’s degree in applicable field or equivalent combination of education and experience. Three years of related work experience with a preference of at least two of the years in a university support role.
- Experience / Knowledge / Skills: Ability to read, analyze, and interpret general contracts. The ability to write reports, business correspondence, procedures manuals, to effectively present information, and respond to questions. Ability to utilize computer technology to access and manipulate data/systems, maintain records, generate reports and communicate with others.
- Ability: Some travel required. Ability to multitask and work cooperatively with others. Ability to supervise. Ability to work independently once given a project.
- Licensing/Professional Certifications: None
- Physical Requirements: None
- Other Requirements: None
PREFERRED EDUCATION / SKILLS / EXPERIENCE:
Master’s degree in Business and four years higher education experience. Experience in Transact software or similar application.
SUPERVISION OF OTHERS:
Supervises full-time staff and oversees supervision of student workers for the Auxiliary Services department and Lion Card Office.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
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Recommended Skills
- Administration
- Business Correspondence
- Finance
- Financial Management
- Maintenance
- Multitasking
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