Procurement Operations Coordinator

As a member of the Procurement Operations Team, you will join an incredibly talented and hardworking Procurement and Contracts Administration department dedicated to safeguard Agency spending to advance BakerRipley' s impact in the Houston region.

Reporting to the Sr. Manager of Procurement Operations, the Operations Coordinator I is responsible for ensuring compliance when processing procurement, requisitions, vendor relations, purchasing card administration, and new account coordination related tasks.

EXPECTED POSITIVE OUTCOMES

• Distribute Agency Purchase orders within 1 business day of execution
• Within 45 days of hire, facilitate Agency Vendor Relations vetting within the scope of the Contact Guidance process
• Administer Agency P-Card training process including training, tools and resource development
• Within 30 days of hire, meet average processing timeframe of assigned task

ESSENTIAL FUNCTIONS

Procurement Services

• Perform Initial Review of requests received in the Agency Contract Management System, work collectively with internal stakeholders to gather needed information within and properly disposition tasks within designated time frames
• Responsible for the timely and accurate distribution, and electronic retention of Agency purchase orders
• Oversee Agency Credit Card program including training, maintaining training tools and resources and request ownership
• Vendor liaison responsible for vendor onboarding, maintenance and document execution as set forth in Agency policies & guidelines
• Maintains high level of confidentiality dealing with partners and stakeholders
• Assist with procurement review as requested by Procurement and Procurement Operations

Administration

• Engage and respond to internal and external business partners as necessary through direct communication, email and/or system to ensure a quality procurement experience by providing solution-oriented communication.
• Maintain accurate and timely documentation of records in compliance with agency policies and guidelines including documentation, data entry, cross system data point match, case notes, and revision of incorrect information
• Maintain supplier data integrity and accuracy across multiple Agency systems
• Work alongside leadership to document and improve processes; update process maps and procedures, and provide technical assistance as needed
• Ensure procurement & contract compliance with all applicable Agency policies and guidelines
• Participate in additional projects and initiatives as requested by Procurement & Contracts leadership team
• Maintain a good working knowledge of local, state, federal and contractual rules and regulations, and incorporate this knowledge and best practices into work processes and program support

KEY SUCCESS FACTORS

• Ability to manage high volume of data ensuring accuracy across multiple systems
• A strong knowledge of procurement policies, procedures and practices including compliance with an ability to apply experience as necessary
• Creative and strategic thinker possessing strong problem-solving skills
• Ability to organize and manage multiple tasks while also executing independently as necessary
• Excellent interpersonal and communication skills; both written and verbal
• Presentation skills, professionalism when presenting to various levels of organization

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)