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Sr. Executive Assistant

IQVIA Parsippany, NJ Full-Time
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IQVIA™ is the leading human data science company focused on helping healthcare clients find unparalleled insights and better solutions for patients. Formed through the merger of IMS Health and Quintiles, IQVIA offers a broad range of solutions that harness the power of healthcare data, domain expertise, transformative technology, and advanced analytics to drive healthcare forward.

Role Purpose:

     Provides advanced administrative support for a senior corporate executive of IQVIA.

Principal Accountabilities:

  • Schedules meetings and conference calls, domestic and international, with sensitivity and awareness of the urgency of such scheduling for the CEO or President. 
  • Schedules domestic and international travel and coordinate logistics for on and off-site meetings and events.
  • Provides administrative leadership to the administrative team and works with employees, customers and business associates at all levels.
  • Screens visitors and pre-screens and routes telephone calls, locating executives and/or taking messages as appropriate.
  • Maintains administrative processes and filing systems.
  • Drafts responses under own signature when appropriate. 
  • Sets priorities and procedures and may delegate to others.
  • Maintains standards of strict confidentiality with respect to all matters and documents. Handles internal and external executive calendar and executive’s time management.
  • Performs various personal services including making reservations and scheduling.
  • May investigate or fact-find to prepare the executive for internal activities, public events, speaking engagements or similar affairs




Minimum Education, Experience, & Specialized Knowledge Required:

  • High school or equivalent diploma and advanced administrative training with a minimum of five (5) years prior related experience.
  • Solid PC skills, including an advanced/expert competency level in Microsoft Outlook, word processing, spreadsheet and database management software.

Additional Requirements:

  • Ability to proactively identify complex problems and needs and develop solutions/recommendations to solve problems.
  • Exceptionally strong organizational and time management skills. 
  • Excellent follow-through and ability to execute reminders without being intrusive.
  • Consistently displays outstanding judgment, professionalism, diplomacy and discretion.
  • Commitment to high standards of excellence regardless of the deadline pressures.
  • Flexibility to adjust to constantly changing demands and priorities. Team player.
  • Savvy at communicating effectively with company executives, employees, vendors and customers at all levels. 

Join Us

Making a positive impact on human health takes insight, curiosity, and intellectual courage. It takes brave minds, pushing the boundaries to transform healthcare. Regardless of your role, you will have the opportunity to play an important part in helping our clients drive healthcare forward and ultimately improve outcomes for patients.

Forge a career with greater purpose, make an impact, and never stop learning.

IQVIA is an EEO Employer - Minorities/Females/Protected Veterans/Disabled

IQVIA, Inc. provides reasonable accommodations for applicants with disabilities.  Applicants who require reasonable accommodation to submit an application for employment or otherwise participate in the application process should contact IQVIA’s Talent Acquisition team at URL blocked - click to apply to arrange for such an accommodation.



Job ID: R1073237
 

Skills required

Time Management
Administration
Arrange Meeting
Problem Solving
Decision Making
Clerical Works

Location

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Sr. Executive Assistant
Estimated Salary: $110K
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Job ID: R1073237

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IQVIA (NYSE:IQV) is a leading global provider of information, innovative technology solutions and contract research services dedicated to using analytics and science to help healthcare stakeholders find better solutions for their patients. Solutions are powered by the IQVIA CORE, which combines big data, advanced technology, analytics and extensive industry knowledge. Formed through the merger of IMS Healthcare and Quintiles, IQVIA has approximately 55,000 employees worldwide.

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