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  • New York, NY 10001

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Facilities Manager

The Chubb Corporation • New York, NY

Posted 8 days ago

Job Snapshot

Travel - Up to 25%
Real Estate - Property Mgt


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Job Description

Responsible for providing administrative support for Chubb businesses and support units in assigned major local field office location(s).
  1. With support from Regional Administration Manager, coordinate the implementation, monitoring and control of Chubb administrative policies and procedures.
    1. Manage/Maintain Win DSX Security System.
    2. Business continuity plan development and maintenance.
    3. Response to emergencies impacting the operation and/or use of the facility.
    4. Workplace safety, fire safety and medical emergencies.
    5. Home office IT coordination and Telecommunication Support (Voice & data).
    6. Expense control and allocation.
    7. Records management and retention.
    8. Furniture and equipment standards.
    9. Ergonomic standards.
    10. New employee transition and seat placement.
    11. Equipment acquisition and/or purchasing.
  2. With support from the Home Office Real Estate team and Regional Administration Manager, address space needs in a manner consistent with business and economic objectives including, but not limited to:
    1. Continuous assessment of local real estate environment and conditions.
    2. Enhance business productivity through effective use of space.
    3. Assist with the planning, design, construction and move activities for the local field offices within assigned territory.
    4. Maintain office space within standard safety guidelines.
    5. Maintain seat assignments for every active employee within assigned territory
  3. With support from Regional Administration Manager, provide cost effective administration of field office facilities including but not limited to:
    1. Landlord and subtenant relations.
    2. Parking, janitorial, HVAC, lighting and electrical.
    3. Mail, reception and file room support.
    4. Vendor management (Supplies, Copiers, Faxes, Vending, Contracts, etc.)
  4. Support Human Resource and Systems staff in set-up and termination of employee services including voice, data, security, fleet, furniture and equipment for new hires, contractors, replacements and terminations.
  5. Coordinate with HR to arrange new hire orientation assuring life/safety, evacuation routes and related processes are conveyed to new employees.
  6. Other administrative support functions as directed by Regional Administration Manager.
  1. Reports to Regional Manager Administration.
  2. If applicable, manages designated outsourced employees within the assigned territory and has functional responsibility for real estate, facilities support services, and security functions performed in assigned local field office(s).
  3. Maintains liaison with and provides assistance and consultation to Chubb Regional Executive, Business Managers, Regional Administration Manager and Home Office Administration and Real Estate Project Management teams.
  4. Span is contemplated as a senior level position supporting a larger installation, or multiple locations, with a complex unit mix, of 200 employees plus. May also include locations with unique site demands. Contemplated for experienced facility/administration employees with proven record of facility administration and/or security and safety experience.
  5. May serve a backup for Regional Administration Manager and as resource for less experienced facilities staff.
  1. College degree or equivalent work experiences.
  2. Exceptional negotiation skills.
  3. Exceptional problem solving and decision making skills.
  4. Must possess the ability to adapt quickly and to different circumstances
  5. Results to orientation – ability to get the job done, think outside the box and not settle for mediocrity.
  6. Demonstrates initiative, takes control but follows a leader’s guidance.
  7. Exceptional communications skills, written and verbal (including strong skills in Word, Excel and Outlook.
  8. Demonstrated ability to deal effectively with staff at various organizational levels, with varied business initiatives.
  9. Seeks challenges, continuous learning and improvement.
  10. Strong team player
  11. Travel Requirements – 20/25%
  1. Minimum of 5 years work experience in facilities, administrative management and security/safety experience in a local office environment.
  2. Experience in the management of service related vendors.

Chubb offers a competitive compensation package and comprehensive benefits package including life, health and dental, vision, a generous retirement savings plan, disability coverage, stock purchase plan, flexible spending accounts, tuition reimbursement, and business casual dress.  At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it.  Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religion, age, sex, sexual orientation, transgender, national origin, disability, genetic information, veteran, or marital status, or any other characteristic protected by law.
Job ID: 317117
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