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Executive Assistant

Kelly Services Cincinnati, OH Full-Time
$19.50/ hour
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Executive Assistant need for a local client in the Cincinnati area! Candidate will be supporting up to 4 Executives! Seeking candidates with great organization and project management experience. Position will be 3 - 6 Months, possibly longer, and the hours are 8:00 am - 5:00 pm. If you are computer savvy, with solid Excel skills, please send your resume to Email blocked - click to apply for immediate consideration! POSITION SUMMARY: Provide high-level administrative and general support duties of a responsible and confidential nature for the executives at the Chief Officer level. Will extract data from Excel for reports coordinate with other departments to set up meetings and events. ESSENTIAL FUNCTIONS - Manage and maintain executives' schedules, manage calendars and/or arrange appointments - Answer executive phone, monitor voice mail and email and forward messages/emails/complaints to appropriate department/staff members. - Generate, review, process and maintain invoices, reports, memos, letters and/or other documents, using word processing, spreadsheet, database, or presentation software. - Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. - Open, sort, and distribute incoming correspondence, including faxes and email. - Greet visitors and determine whether they should be given access to specific individuals. - Oversee the coordination and planning of assigned projects or events through completion. - Type, format, proofread, and edit correspondence and other documents. - Make travel arrangements as needed. Assist in the development of strategies to meet or exceed organizational and department performance goals and objectives. - Conduct and/or assist with research, analyze information, compile data, and prepare papers, summaries, or reports for consideration and presentation by executives and committees. - Assure documents and reports have proper signatures and are distributed to the appropriate personnel. - Gather appropriate information and develop agendas for Executive Staff meetings and other designated meetings. - Attend meetings to record minutes as necessary. - Compile and distribute minutes of meetings if necessary. - Support Board Liaison activities to include writing resolutions, recording minutes, and information coordination. - Accurately collect, analyze, prepare, and properly format/package information, including financial information, for Officer's use for Staff, Board, or other internal meetings, or meetings with outside individuals. - Field routine and non-routine inquiries from elected officials, business executives, civic leaders, the Board of Trustees, Company staff, and the general public. - Prepare and process expense reports. - Prioritize and expediently handle requests for information or action from the Board of Trustees, elected officials, staff members, or customers with direction from the Executive at the Chief Officer level. - Maintain a well-organized file management system legal opinion, databases, mailing and contact lists. - Model, facilitate and encourage exemplary internal and external customer service, open communication, collaboration, participation and professional development among staff. - Provide a positive work environment that does not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran. - Ability to work in compliance with Company safety and security policies. - Other duties as assigned.
POSITION QUALIFICATIONS - Communications: Excellent verbal, writing and non-verbal skills. Persuasive, consensus builder. - Customer Focus: Excellent problem-solving skills and a desire to exceed customer expectations. - Leadership: Energetic, innovative self-starter, committed to continuous improvement and creative problem solving. - Professional Integrity: Exhibits and values commitment, leadership, accountability, diversity, honesty, fiscal responsibility, and the ability to maximize resources. - Proficiency: Able to multi-task, plan and measure results, create and analyze data, excellent computer skills, accuracy and attention to detail, excellent project management skills. Education: Associate's Degree (two year college) or Bachelor's Degree (four year college or university) preferred Experience: Five or more years related experience SKILLS & ABILITIES Working knowledge of word processing, spreadsheets, presentation applications, database management, procurement/inventory system, internet, and email.

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Job ID: US4722JS_28688120


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