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  • Livonia, MI
  • John Parisi

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Payroll Specialist

Trinity System Office • Livonia, MI

Posted 1 month ago

Job Snapshot

Healthcare - Health Services

Job Description

Processes payroll for Trinity Health (TH) (including Mercy Health Foundation (MHF), Mercy International (MIHS), Poverty and Social Reform Institute, TH Retirement Plans Office and various RMOs, CEOs and other executives), Trinity Health Plans (THP), Trinity Information Services (TIS), Trinity Continuing Care and Mercy Health Network (MHN). Maintains and updates employee database and updates employee records. Also, verifies and pays Federal, state, local and related unemployment taxes, prepares tax reports related to employer taxes and W2 information, prepares fiscal year-end audit work papers and supplies detailed reports on compensation and benefits. Provide support and analysis to the Accounting department of Trinity Health as needed.

Knows, understands, incorporates and demonstrates the Trinity Health Mission, Vision and Values in behaviors, practices and decisions.

Collects and verifies time summary sheets, enters employee hours, processes and verifies payroll earnings, hours and taxes and prints payroll checks and direct deposit vouchers on a bi-weekly basis. Compiles, calculates and processes payments of annual PTO cash- in requests, retroactive pay increases, bonuses, severance compensation, PTO payments for terminated employees, benefits (including moving reimbursement and automobile allowance) and taxable fringe benefits as required by the IRS. Handles highly confidential material, understands and honors lines of accountability and exercises discretion and good judgment.

Verifies accuracy of taxes as reported by system reports and pays Federal and state taxes bi-weekly, local taxes monthly and related unemployment taxes quarterly. Analyzes discrepancies and resolves issues involving discrepancies in tax withholdings and payments. Ensures timely and accurate call in of federal taxes to IRS for all Trinity Health and all RMOs payrolls weekly. Reconciles, balances and completes reports to submit quarterly 941 reports to IRS. Reconciles payroll earnings and taxes in a timely manner to ensure accuracy of W2 balances at calendar year-end.

Transmits appropriate reports for direct deposits and bank reconciliations to the bank and transmits 401k reports to administrator. Prepares wire transfers for federal tax payments from RMOs to Trinity Health Corporate and for dependent care and health care flexible spending to the administrator. Works with bank and administrators to resolve issues.

Provides monthly journal entries for Trinity Health, Trinity Information Services, MHF, MHN and MIHS general ledgers. Also maintains reconciliations of payroll taxes and related deductions. Query the payroll system to support various accounting requests. Provides monthly PTO accrual to the accounting managers at each company.

Provides customized and updated payroll summary sheets to all departments on a biweekly basis. Also provides department heads a detailed report showing each employee's PTO usage and balance.

Interacts with all employees, including executives, regarding payroll questions, issues and/or changes to deductions. Maintains and updates employee records for direct deposits, specific deductions and benefits, bonus, retroactive pay and taxable fringe benefits and verifies accuracy of employee totals. Calculates and processes tax levies, creditor garnishments and support orders. Advises employees of garnishments and support orders.

Works with TIS staff to resolve issues in programs, systems or operations to ensure timely and accurate processing of payroll.

Reviews accounts payable requests and invoices for accuracy, proper documentation and proper authorization. Ensures accurate coding of payments to proper general ledger account. Initiates all check runs using a laser printer, to ensure timely and accurate distribution of payments. Reviews employee expense reports for accuracy and completeness.

Prepares and makes bank deposits and ensure accurate coding of receipts to proper general ledger account.

Assists Trinity Health accounting staff with bank reconciliations, financial statements, general ledger account reconciliations and fiscal year end work papers, as required.

Assists Trinity Health accounting staff in the preparation of forecasts and budgets.

Assists Trinity Health accounting staff in various financial analyses as needed.

Maintains a working knowledge of applicable Federal, State and local laws/regulations; the Trinity Health Integrity and Compliance Program and Code of Conduct; as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.


Must possess a knowledge of payroll processes that normally is obtained through at least two (2) years of payroll experience. An Associate's degree or equivalent is preferred.

Must possess strong analytical ability and good oral and written communication skills.

Must have experience in Excel and Word and computerized accounting, accounts payable and payroll systems. Experience with Kronos and PeopleSoft preferred.

Must have a demonstrated understanding of the principles of accounting.

Must possess a high degree of professionalism and customer focus as well as the ability to maintain a high degree of confidentiality.

Must be a highly motivated self-starter with the ability to exercise good judgment, tact and diplomacy.

Must be comfortable operating in a collaborative, shared leadership environment

Must have a personal presence that is characterized by a sense of honesty, integrity, and caring as well as the ability to inspire and motivate others to promote the philosophy, mission, vision goals and values of Trinity Health.


Must work well within a tight time constraint to meet all department standards for accuracy, timeliness and production.

Overtime may be required during peak periods.

Must be able to adapt to frequently changing work priorities.

Must be able to travel to the various Trinity Health sites (20%) as needed (may or may not apply).

Job ID: 00122594
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