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Sr. Secretary at NJ TRANSIT

Sr. Secretary

NJ TRANSIT Newark, NJ (Onsite) Full-Time
Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets customers to their destinations on time--and we're looking to hire talented folks with a love of learning to make it all possible.Roles and Responsibilities:Organizes and maintains files of supervisor's correspondence, records, etc., following up on pending matters.Acts as a receptionist for the supervisor, screening telephone calls, letters, and/or visitors, answers routine questions, and furnishes information, when possible, to save the supervisor's time.Schedules appointments and coordinates arrangements for meetings and conferences. Transcribes dictation as appropriate, often of a technical and/or confidential nature.Routes or answers routine correspondence not requiring supervisor's attention.Prepares routine letters and memoranda for supervisor's review.Prepares regular reports, gathering and summarizing data. Produces a variety of correspondence, reports and presentations using the appropriate office equipment and software for word processing, graphics, and spreadsheets.Organizes and expedites flow of work through supervisor's office. Initiates follow-up action.Education, Experience and Qualifications:Minimum: High school diploma or equivalent, and four years of applied secretarial experience Four (4) years of applied secretarial experience. Preferred:Community transportation experience desired.Knowledge and Skills:Essential: Excellent verbal, and writing skills and computer literacy in Microsoft Office Suite (Word, Excel, Access, PowerPoint, and Outlook) required.Certificates, Licenses, Registrations:Valid NJ Driver’s License required Working Environment:Office environment. With supervisor approval, some work can be done remotely. Physical Demands:General office work including filing, copying, attending meetings, and carrying typical office materials to meetings.Other Conditions:Some public meetings may occur outside of the typical 8:30 am- 5 pm workday, for example meeting in early evening.At NJ Transit you will enjoy a competitive salary and excellent benefit package: Comprehensive Family Health Insurance – Prescription, Dental, Vision Flexible Spending Account Life Insurance Paid Leave 401(a), 401(k) Retirement Plans - up to 9% employer contribution Tuition Assistance Qualified Transportation Expense Plan (QTE) At NJ TRANSIT we support and depend upon the diversity of our staff. NJ TRANSIT is an Equal Opportunity Employer.

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