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Patient Service Coordinator job in Gaithersburg at Medstar Research Institute

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Patient Service Coordinator at Medstar Research Institute

Patient Service Coordinator

Medstar Research Institute Gaithersburg, MD Full-Time
Per Diem

Urgent Care - Gaithersburg RT

882 Muddy Branch Road

Support and Patient Services - Non-Clinical

Day / Evening Shift with rotating weekend


* Job Summary
* MedStar Health Urgent Care is committed to providing world-class, compassionate care to every patient, every time,at every touch point during the experience. All associates are accountable for their role in meeting patient experience standards.

* Serves as the initial contact person at the medical practice. Greets patients in a service oriented and professional manner, answers phones, monitors the reception area for patient comfort and potential emergencies, registers and submits charges for patients. Assists in coordinating patient care from an administrative perspective.

* Minimum Qualifications
* Education/Training
* High school graduation or equivalent; some additional technical or collegiate education preferred.

* Experience
* 1 year experience working in an ambulatory care medical office, preferably in a paperless environment.

* License/Certification/Registration
* CPR certification.

* Knowledge, Skills & Abilities
* Ability to type 40 words per minute; Basic computer skills; excellent verbal /written communication and customer service skills.

* Primary Duties and Responsibilities
* Adheres to the MedStar Health Urgent Care Code of Conduct and its Compliance plan.

* Closely monitors patient flow, wait times and patient comfort levels in the reception area. Collaborates with back office staff/ triage in support of optimum patient flow.

* Communicates availability of appropriate programs and services to patients (examples: Discount Cash programs, Wait at home, flu vaccine availability); supports Marketing initiatives and may serve as an extension of the Marketing team.

* Completes all mandatory continuing education as established including OSHA, CPR, infection control, billing, and safety.

* Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards. Complies with governmental and accreditation regulations.

* Coordinates patient care programs that allow patient to wait at home; contacts patients in the virtual waiting room when a room is ready.

* Demonstrates behavior consistent with MedStar Health mission, vision, goals, objectives, service and patient care philosophies.

* Exceeds patient expectation by greeting them, coming around the reception desk to assist and communicating frequently regarding wait time.

* Manages the financial aspects of the front office, including credit card transactions, receipts, cash and checks; logs and reconciles all patient monies in accordance with policy.

* Manages the intake of patients into the practice, screens for emergent conditions, registers, verifies insurance and explains patient responsibility to patients; collects copayment prior to care.

* Manages the patient discharge process which may include issuing discharge paperwork, prescriptions, collecting patient monies; inputs charges into the system.

* Participates in multidisciplinary quality and service improvement teams as appropriate. Participates in meetings, serves on committees and represents the department and hospital/facility in community outreach efforts as appropriate.

* Performs other duties as assigned, including Medical Assistant duties as included on the Clinical Care Specialist/ M.A. job description.

* Schedules follow up visits when appropriate (e.g., occupational injury follow up, suture removal, high risk patients who are unable to get into their physician timely).

* Sorts and distributes clinic mail.

* Supports organizational initiatives related to new technology, clinical programs and improving the patient experience; seeks opportunities for improvement in all clinic administrative processes and services.

* Supports other members of the clinical team when patient bottlenecks occur; may be asked to assist in bringing patients back to triage and assuring optimal patient flow; manages variable and unpredictable patient volume throughout the work day.

* Takes personal responsibility for the neat appearance of the front office, patient restrooms and the reception area, assuring each area represents MedStar Health Urgent Care in a positive manner.

* Takes phone calls in accordance with policy and service expectations for those customers on the phone as well as those in the clinic; disseminates messages appropriately utilizing available technology as appropriate; prioritizes calls appropriately.

Recommended Skills

  • Administration
  • Billing
  • Cpr
  • Clinical Works
  • Communication
  • Conflict Management
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