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Senior Contract Manager

SourceAmerica Vienna, VA Full-Time
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The SourceAmerica story is an inspirational one. For more than 40 years, SourceAmerica is the country’s leading source of job opportunities for people with significant disabilities. Through our network of nonprofits, we supply products and services that meet the strictest quality standards, at a competitive price, and utilize a dedicated workforce of professionals with disabilities. Learn more about us at: [ Link removed ] - Click here to apply to Senior Contract Manager

SourceAmerica is looking for a talented Senior Contract Manager to join its Prime Operations team.

We want to add a team member who has the best opportunity for success with our organization. Here are a few experiences/skills that are ideal for our needs:

  • Have you worked at a non-profit or a commercial organization in a contract administration, management or operations capacity?
  • Do you have a strong background in working with Federal Procurement?
  • Do you have a history of providing excellent customer service to customers, members and your colleagues?

If you’ve had similar experiences or have those skill sets, please read the following summary of the requirements of this position. Please keep in mind this is a summary and an official job description will be provided to candidates at the time of their interview.


Responsible for providing full contract life cycle support of Prime and subcontract vehicles such as solicitation review and analysis, drafting contract terms and assumptions, negotiation support, and risk evaluation and mitigation, and post-award contract management, including contract administration, document management, contract interpretation, advising on compliance requirements, and drafting and negotiating amendments. Partner closely with Program Management, Business Development, Finance, Operations, and other internal resources to help ensure Prime and subcontract compliance. Establish and maintain good working relationships with key stakeholders and internal and external clients. Works with and supports Sales and Operations leads under the direction of the Director, Contract Management in developing, negotiating, and processing new opportunities through the pre-award, award, and post-award phases of a contract. The Senior Contract Manager handles complex proposals and quotes that will require integrating submissions from subcontractors and other potential vendors. This position facilitates effective implementation of contract responsibilities within program objectives and requirements. Reviews and resolves all issues effecting Prime and subcontract company compliance and ensures satisfaction of contractual requirements, company, and customer objectives. Advises management of contractual rights and obligations and provides interpretation of terms and conditions. Support requirements and obligations of the Javits-Wagner-O’Day Act and the Cooperative Agreement between SourceAmerica and the U.S. AbilityOne Commission.


  • Responsible for day-to-day management and administration of Prime and subcontract requirements.
  • Review solicitations and manage and/or prepare technical and price proposals with supporting data for conformity with government agency and company policies.
  • Prepare, negotiate and submit for approval solicitations and subcontracts to potential suppliers during the solicitation process.
  • Work with government contracting activity and end user representatives. Review and negotiate contract/subcontract terms and conditions, non-disclosure/proprietary information agreements, and teaming agreements.
  • Responsible for contract compliance and reporting including Federal Acquisition Regulations (FAR), Agency-level supplemental acquisition regulations (e.g., Defense Acquisition Regulations System (DFARS), Army Federal Acquisition Regulation Supplement (AFARS), etc.), Service Contract Act (SCA), and Davis Bacon Act (DBA).
  • Review contractual documents for accuracy, performance risk, and conformance with contract terms, conditions, and other provisions including applicable Federal regulations and business team objectives prior to signature/acceptance.
  • Provide guidance on contract matters to team members, coworkers, and personnel, including training new employees in contracting practices and procedures.
  • Act as primary interface between project teams, business unit leadership, and finance personnel, ensuring that all legal and contractual matters are addressed efficiently and promptly.
  • Track contract values and Government funding per each contract period of performance.
  • Analyze production costs, direct labor hours, overhead rates, proposed bills of material and equipment, and estimated profits/net proceeds for purposes of determining price reasonableness, identify items necessary to meet target objectives, ensure strong negotiation position for price proposal.
  • Evaluate invoice payments for timeliness of payment to subcontractors and vendors, compliance with contract clauses, terms and conditions, price and delivery issues, and evaluate entitlement of subcontractor claims.
  • Negotiate contract and subcontract terms throughout the procurement cycle.
  • Generate corporate agreements to include non-disclosure agreements (NDAs), teaming agreements, and other agreements as required.
  • Coordinate approval of negotiations, contracts, and subcontracts with appropriate management staff.
  • Provide oversight of contracts, including contract performance monitoring, internal audit and compliance, audit support including but not limited to: serving as primary corporate point of contact responsible for scheduled and ad-hoc contract audits initiated by the Department of Labor (DOL), Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), and General Services Administration (GSA), liability and performance risk identification, and recommendations for mitigation.
  • Work closely with Finance, Legal, and internal experts in coordinating contractual and technical commitments;
  • Support audits and other corporate compliance activities.
  • Actively participate in SourceAmerica’s Everyday Performance Management program.
  • Cooperate fully with meeting the requirements of the Cooperative Agreement.
  • Perform additional duties and participate in special projects as assigned.


  • Bachelor’s degree in a related field of study from an accredited institution or equivalent (1.5 years work experience = 1 year college)
  • 7 years related work experience


  • Master’s degree in a related field of study or MBA from an accredited institution
  • 5 years management experience


  • Emerging ability to excel in upper level management environment.
  • Knowledge of FAR, DFARS, SCA, and DBA and ability to apply Federal procurement regulations, policies, and practices.
  • Knowledge in subcontract management and ability to apply subcontract management principles and practices.
  • Strong analytical skills to understand customer/client needs, market dynamics, and program management.
  • Excellent communications skills, both verbal and written; can organize complex materials and concepts in a manner that is clear and logical. Succinct presentation skills.
  • Strong presentation and negotiation skills.
  • Ability to build strong relationships with government, subcontractors and vendors.
  • Experience in establishing new or revised procedures/systems to improve departmental function performance.
  • Ability to work independently and manage a high-volume, diverse workload consisting of a wide variety of contract types, including proposals, Statement of Works, NDAs, third party agreements, software licenses, amendments, and change orders successfully.
  • Ability to exercise business acumen and make thoughtful decisions.
  • Ability to identify key contract obligations and potential business and legal risks and devise and implement strategies for mitigating risks and resolving contractual issues and disputes.
  • Ability to contribute effectively, provide valuable contracting advice to internal business clients, and guide and assist internal clients with comprehending and interpreting business contract requirements.
  • Candidate should have contract administration, pricing, and negotiation experience; strong cost accounting and analytical background preferred.
  • Ability to effectively collaborate with individuals and teams across a 400+ organization with a national footprint.
  • Proficiency in MS Office including Excel, Outlook, PowerPoint, and Word.
  • Strong organizational skills.
  • Flexible schedule and some travel required during certain time periods.
  • Commitment to fulfilling SourceAmerica’s mission, vision, and values.
  • Exhibit SourceAmerica’s STAR behaviors.
  • Willingness to follow SourceAmerica’s Code of Conduct.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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