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  • San Antonio, TX

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Security Administrative Assistant

Chenega Corporation • San Antonio, TX

Posted 8 days ago

Job Snapshot

Full-Time
Experience - 1 years
Degree - 2 Year Degree
Other Great Industries
Admin - Clerical, Professional Services

Job Competition

3

Applicants

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Job Description

AJANTA  

Company Job Title:

Security Administrative Assistant

Chenega Job Title:

Assistant V, Admin

Clearance:

Secret Clearance

Location: San Antonio, TX

Reports To:

Program Manager

FLSA Status:

Non-Exempt, Full Time, Hourly

Prepared Date:

05-10-2019

Approved Date:

05-14-2019   Summary:
  • The Security Administrative Assistant will provide overall security services in addition to administrative, travel, clerical and accounting support to program staff and keep official program records.
 

Duties and Responsibilities:

  • Helps with initial setup of environment including basic technical setup, furniture arrangements, and office supply organization.
  • Provides front desk security functions to serve visitors by greeting, welcoming, and directing them appropriately; notifies company/program personnel of visitor arrival.
  • Directs visitors by maintaining employee and department directories; giving instructions.
  • Maintains security by following set procedures for verifying identity and access, managing the visitor logbook, issuing and reconciling visitor badges.
  • Maintains visit requests in JPAS
  • Clears visitors that are not on the access list
  • Maintains the building access and security list and issues new cards as necessary
  • Revokes security privileges for off-boarded security personnel and any violations
  • Reports major security issues to Program Manager
  • Maintains safe and clean reception area by complying with procedures, rules, and regulations.
  • Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
  • Provide administrative support including telephone coverage, copying, faxing, supply control and internal and external communications.
  • Maintain all general administrative support functions to the office to ensure efficient utilization of time and resources.
  • Screen incoming calls and correspondence and respond independently when needed.
  • Administer office operations and provide Chenega staff with appropriate documents and records.
  • Schedule and organize calendar activities and organize activities such as meetings, travel and office activities.
  • Prepare for, assist with, and manage office wide events, briefings, and VIP visits.
  • Assist in the preparation of briefings, program abstracts, summaries and analyses are required as well as standardizing briefing formats, weekly activity reporting and directory structures.
  • Other duties as assigned
 

Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • Associates Degree or a minimum of 1 year experience in administration, customer service in professional services or uniformed service; experience with acquisition process and terms, S&T knowledge management and technical editing.
  • Secret Clearance is required. 
  • Must be able to type a minimum of 50 WPM.
 

Knowledge, Skills and Abilities:

  • Exceptional written and oral communication skills with a full mastery of the English language including proper grammar and spelling.
  • DOD and/or U.S. Air Force experience preferred
  • Adept with Telephone Skills, Verbal Communications, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handling  Pressure, Task Management.
  • Working knowledge of a variety of computer software applications such as Microsoft Word, Excel, Access, PowerPoint, SharePoint and Outlook.
  • Familiar with DoD Security procedures and interfaces including complex JPAS and NISS systems
  • Must have the ability to work evenings, weekends or Holidays as required to meet business needs.
  • Ability to handle multiple assignments concurrently, balancing priorities to meet deadlines.
  • Ability to work independently and as a team.
  • Must be highly professional and flexible to meet with customers, contractors and vendors.
  • Must be able to handle multiple requests from various teams and tasks.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
  • Ability to maintain high levels of confidentiality when dealing with proprietary information and sensitive situations.
  • Must be able to present professionally to senior leadership and outside clients.
  • SharePoint, Deltek, and Smartsheet knowledge a plus.
 

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
 

Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)

  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions.  Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.
 

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

 
Job ID: 1900001698
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