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Assoc Facilities Representative

Ascent Irvine Contractor
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Job Req #: 19-07506
Job Description: Facilities Representative
Location:  Irvine, CA
Position Type: 6-12+ Months
Position Summary:
Responsible for administrative duties as it relates to facilities

Key Responsibilities:
  • Coordinate the day to day administrative and facilities services in compliance to departmental and procedures
  • Maintain, generate and distribute work orders to multiple technicians while utilizing CMMS Audit equipment and assets to ensure items are accurately entered (inducted) into CMMS/CAFM (computer aided facilities management)
  • Facilitate campus access and coordination for applicable vendors
  • Process and track payments of invoices
  • Respond to internal customer calls and requests and process to work orders
  • Order equipment, materials, and inventory utilizing purchase card or approved suppliers
  • Track LMS to ensure vendors and technicians are compliant with appropriate required trainings Coordinate event and meeting set-ups
  • Coordinate 911/ emergency response communication for facilities department  
  • Track and maintain applicable quality systems (e.g, pest control reporting)
  • Assign appropriate access level in campus security system and produce badges; generate access and history reports as needed
  • Other incidental duties (e.g. occasional photo copying or deliveries)

  • H.S. Diploma or equivalent Required Associate's Degree or equivalent Preferred
  • Good computer skills including usage of MS Office Suite
  • Good written and verbal communication and interpersonal relationship skills
  • Good mathematical skills
  • Ability to work in a fast-paced environment
  •  Moderate knowledge of building, security, and facilities systems
  • Basic problem-solving skills
  • Strict attention to detail
  • Ability to interact professionally with all organizational levels
  • Must be able to work in a team environment under close supervision.

Skills required

Customer Service
Operate Cash Register
Identify Customer Need
Resolve Customer Issue
Retention Management
Help Customer
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Job ID: 19-07506


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The Ascent Services Group (ASG) is a leading national technology consulting and professional services firm that focuses on tactical and strategic consulting. ASG’s fundamental business is providing staffing services to Large Enterprise clients in our core market verticals: Financial Services, Healthcare, and Life Sciences. We focus the majority of our efforts in Staff Augmentation support of Large Enterprise Clients who utilize a Vendor Management System. ASG works as both a reliable supplier in support of programs, as well as a Strategic Advisor in support of enterprise efforts to establish best in class preferred vendor programs. ASG was ranked in the 2007 and 2008 Inc. 500 and recognized specifically for its innovative work in staff augmentation support of Large Enterprise preferred vendor accounts.

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